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The Formal Claim Letter is a crucial legal document in Pakistani jurisdiction that serves as the initial formal step in pursuing a legal claim or demanding remedy for a grievance. It is typically used when informal resolution attempts have failed or when formal documentation of a claim is required. The letter must comply with Pakistani legal requirements, particularly the Contract Act 1872 and Civil Procedure Code 1908, and should clearly state the claim's basis, quantify damages or specify the remedy sought, and provide a reasonable timeframe for response. This document is often a mandatory precursor to litigation and can significantly influence the success of subsequent legal proceedings. The Formal Claim Letter should be drafted with precision, including all relevant facts, legal bases, and supporting documentation, as it may later serve as evidence in court proceedings.

1. Sender's Details: Full name, address, and contact information of the claimant

2. Recipient's Details: Full name, address, and contact information of the party against whom the claim is made

3. Date: Date of the letter, important for limitation period calculations

4. Subject Line: Clear identification of the letter as a formal claim with reference numbers if applicable

5. Claim Background: Brief factual background establishing the relationship between parties and circumstances leading to the claim

6. Claim Details: Specific details of the claim including exact amounts, dates, and nature of loss/damage

7. Legal Basis: Reference to relevant legal provisions or contractual terms supporting the claim

8. Demand Statement: Clear statement of the specific remedy sought and timeline for compliance

9. Notice of Legal Action: Statement indicating intention to pursue legal action if claim is not satisfied

10. Closing: Formal closing including signature block and professional designation