Separation Letter From Employer

Separation Letter From Employer Template for Denmark

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Document background

The Separation Letter From Employer is a crucial document in Danish employment law that formalizes the termination of employment relationship between an employer and employee. It must comply with Danish legal requirements, particularly the Danish Salaried Employees Act (Funktionærloven) and related employment legislation. This document is used when an employer initiates the termination of employment, whether due to restructuring, performance issues, or other business reasons. The letter serves multiple purposes: it officially documents the termination decision, specifies the notice period and last working day, outlines the final settlement details, and addresses practical matters such as company property return and continuing obligations. Its content and format should reflect Danish business culture's emphasis on clarity and fairness while ensuring all legal requirements are met.

Suggested Sections

1. Company Letter Head: Official company letterhead including company name, address, and registration details

2. Date and Employee Details: Current date and employee's full name, address, and position

3. Notice of Termination: Clear statement of employment termination and the legal basis for the decision

4. Last Working Day: Specific mention of the final working day and notice period details

5. Final Settlement Information: Information about salary, holiday pay, and other financial entitlements

6. Company Property: Instructions regarding return of company property and access credentials

7. References and Future Employment: Information about employment references and any agreed statements about the employment

8. Contact Information: Details of who to contact for questions or further information

9. Signature Block: Space for employer signature and title

Optional Sections

1. Garden Leave Provisions: Include when the employee is being placed on garden leave during the notice period

2. Non-Compete/Non-Solicitation Reminders: Include when existing employment contract contains post-employment restrictions

3. Outplacement Support: Include when the company is offering career transition services

4. Settlement Agreement Reference: Include when a separate settlement agreement is being offered

5. Bonus/Commission Information: Include when there are outstanding bonus or commission payments to address

6. Healthcare/Insurance Extension: Include when continued benefits coverage is being offered

7. Severance Package: Include when additional severance beyond statutory requirements is being offered

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of final payment including salary, holiday pay, and other entitlements

2. Company Property Checklist: List of company items to be returned

3. Benefits Summary: Summary of benefit termination dates and any continued coverage

4. Reminder of Continuing Obligations: Summary of any post-employment obligations from the original employment contract

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