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Data Processing Notice

Data Processing Notice Template for Denmark

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Data Processing Notice

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The Data Processing Notice is a mandatory document required under both the EU General Data Protection Regulation (GDPR) and Danish data protection law. It must be provided to data subjects when collecting their personal data, whether directly or indirectly. The notice ensures transparency in data processing activities and helps organizations meet their obligations under Article 13 and 14 of the GDPR, as implemented in Denmark through the Data Protection Act. It should be used whenever an organization processes personal data of Danish residents or operates within Denmark, and must be written in clear, plain language that is easily understandable by the average person. The notice needs regular review and updating to reflect any changes in processing activities or regulatory requirements.
Suggested Sections

1. Identity and Contact Details: Information about the data controller and their representative, including contact details of the Data Protection Officer if applicable

2. Categories of Personal Data: Description of the types of personal data being processed

3. Purposes of Processing: Explanation of why the personal data is being processed and the legal basis for each purpose

4. Recipients of Personal Data: Information about who will receive or have access to the personal data

5. Data Retention: How long the personal data will be stored, or the criteria used to determine this period

6. Data Subject Rights: Information about rights under GDPR including access, rectification, erasure, and data portability

7. Right to Lodge Complaints: Information about the right to lodge a complaint with the Danish Data Protection Agency

8. Source of Data: Where the personal data comes from, if not collected directly from the data subject

Optional Sections

1. International Transfers: Include when personal data is transferred outside the EU/EEA, describing transfer mechanisms and safeguards

2. Automated Decision Making: Include when automated decision-making or profiling is used, explaining the logic and consequences

3. Statutory/Contractual Requirements: Include when providing personal data is a statutory or contractual requirement

4. Further Processing: Include when personal data might be processed for purposes other than those initially collected for

5. Specific Processing Activities: Include when certain types of processing require additional explanations (e.g., CCTV monitoring, employee monitoring)

Suggested Schedules

1. Detailed Processing Activities: Comprehensive list of processing activities, purposes, and legal bases

2. Technical and Organizational Measures: Details of security measures implemented to protect personal data

3. Cookie Policy: Detailed information about the use of cookies and similar technologies

4. Third Party Recipients: Detailed list of third parties who receive personal data and their roles

5. Data Retention Schedule: Detailed retention periods for different categories of personal data

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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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