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Data Processing Notice

Data Processing Notice Template for United Arab Emirates

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Key Requirements PROMPT example:

Data Processing Notice

"I need a Data Processing Notice for our UAE-based financial services company that will be launching new digital banking services in March 2025, with specific focus on cross-border data transfers to our offices in Saudi Arabia and Singapore."

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Document background
The Data Processing Notice is a mandatory document required under UAE's Federal Decree-Law No. 45/2021 for organizations processing personal data in the UAE. This notice must be provided to data subjects before or at the time of collecting their personal data, explaining how their information will be handled, processed, and protected. The document reflects the UAE's commitment to aligning with international data protection standards while maintaining specific local requirements. It should be used whenever an organization collects personal data from individuals in the UAE, whether through digital platforms, physical locations, or other means. The notice must be clear, transparent, and easily accessible, covering all essential aspects of data processing activities including purpose, legal basis, data subject rights, and security measures. Regular updates may be required to reflect changes in processing activities or regulatory requirements.
Suggested Sections

1. Identity and Contact Details: Information about the data controller, including official name, registration details, and contact information

2. Purpose of Processing: Clear explanation of why personal data is being collected and processed, including the legal basis for processing

3. Categories of Personal Data: Detailed list of types of personal data being collected and processed

4. Data Subject Rights: Explanation of rights under UAE law including access, correction, deletion, and objection rights

5. Data Retention Period: Information about how long data will be stored and criteria used to determine retention periods

6. Security Measures: Overview of technical and organizational measures to protect personal data

7. Recipients of Data: Information about who will receive or have access to the personal data

8. Automated Decision Making: Information about any automated decision-making processes, including profiling

9. Complaint Procedures: Process for filing complaints and contact details for the relevant supervisory authority

Optional Sections

1. International Transfers: Required when personal data is transferred outside the UAE, detailing transfer mechanisms and safeguards

2. Specific Industry Requirements: Additional disclosures required for specific sectors (e.g., healthcare, financial services)

3. Children's Data: Required when processing personal data of children, including parental consent mechanisms

4. Cookies and Tracking: Required for online services using cookies or similar tracking technologies

5. Marketing Communications: Required when personal data will be used for direct marketing purposes

6. DIFC/ADGM Compliance: Required when processing activities fall under DIFC or ADGM jurisdiction

Suggested Schedules

1. Schedule 1: Categories of Personal Data: Detailed breakdown of all personal data categories collected and processed

2. Schedule 2: Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data

3. Schedule 3: Third Party Recipients: List of third parties who receive personal data and purposes of sharing

4. Schedule 4: Data Retention Schedule: Detailed retention periods for different categories of personal data

5. Appendix A: Cookie Policy: Detailed information about cookies and similar technologies used (if applicable)

6. Appendix B: Contact Forms: Templates for data subject rights requests and complaints

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions





























Clauses
























Relevant Industries

Financial Services

Healthcare

Technology

Retail

Education

Professional Services

Telecommunications

Real Estate

Hospitality

E-commerce

Manufacturing

Transportation and Logistics

Media and Entertainment

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Risk Management

Human Resources

Marketing

Customer Service

Operations

Digital

Data Protection

Privacy

Relevant Roles

Data Protection Officer

Chief Privacy Officer

Legal Counsel

Compliance Manager

Information Security Manager

Risk Manager

IT Director

Chief Technology Officer

Operations Manager

Human Resources Director

Marketing Director

Customer Service Manager

Digital Operations Manager

Chief Information Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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