Privacy Information Notice

Privacy Information Notice Template for Denmark

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Document background

A Privacy Information Notice is required under both the EU General Data Protection Regulation (GDPR) and Danish data protection law whenever an organization processes personal data. The document must provide specific information to data subjects about how their personal data is processed, their rights, and how they can exercise them. It should be written in clear, plain language and be easily accessible to all data subjects. The notice must comply with Articles 13 and 14 of the GDPR as well as any additional requirements under Danish law, including the Danish Data Protection Act. Organizations operating in Denmark must ensure their Privacy Information Notice reflects both EU-wide requirements and specific Danish provisions, particularly regarding data subject rights and supervisory authority contact information.

Suggested Sections

1. Identity and Contact Information: Details of the data controller and, where applicable, their representative and Data Protection Officer

2. Types of Personal Data Processed: Clear list and description of the categories of personal data that are collected and processed

3. Purposes and Legal Basis: Explanation of why the personal data is processed and the legal basis for each processing purpose

4. Recipients of Personal Data: Information about who receives or has access to the personal data, including any third parties or data processors

5. Data Retention: How long personal data is kept and the criteria used to determine retention periods

6. Data Subject Rights: Explanation of rights under GDPR including access, rectification, erasure, and data portability

7. Right to Withdraw Consent: Information about the right to withdraw consent where processing is based on consent

8. Right to Lodge a Complaint: Information about the right to lodge a complaint with the Danish Data Protection Agency

9. Source of Data: Where personal data comes from and whether it comes from publicly accessible sources

10. Changes to This Notice: Information about how changes to the privacy notice will be communicated

Optional Sections

1. International Transfers: Required when personal data is transferred outside the EU/EEA, describing transfer mechanisms and safeguards

2. Automated Decision Making: Required when automated decision-making or profiling is used, including information about the logic involved

3. Cookie Information: Required when cookies or similar technologies are used on websites or apps

4. Special Categories of Data: Required when processing special categories of personal data (sensitive data)

5. Children's Privacy: Required when services are offered directly to children or children's data is processed

6. Direct Marketing: Required when personal data is used for direct marketing purposes

7. CCTV Surveillance: Required when video surveillance is used on premises

8. Employee Data Processing: Required when the notice covers employee data processing

Suggested Schedules

1. Cookie List: Detailed list of cookies used, their purposes, and duration

2. Data Processor List: List of main data processors and their locations

3. Technical and Organizational Measures: Description of security measures implemented to protect personal data

4. Specific Processing Activities: Detailed description of specific processing activities for complex operations

5. Contact Points: Detailed contact information for different types of privacy-related inquiries

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�ұ�Ծ��’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

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Organizational security

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Policy Notice

Notice Of Personal Data Processing