Standard Privacy Notice

Standard Privacy Notice Template for Denmark

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Document background

This Standard Privacy Notice is a fundamental document required under both the EU General Data Protection Regulation (GDPR) and Danish data protection law. It serves as a primary tool for fulfilling the transparency obligations of organizations processing personal data in Denmark. The document should be used whenever an organization collects and processes personal data, whether from employees, customers, website visitors, or other individuals. The Standard Privacy Notice must contain specific information required by Articles 13 and 14 of the GDPR, supplemented by any additional requirements under Danish law. It should be written in clear, plain language and be easily accessible to all data subjects. The document needs regular reviews and updates to reflect changes in data processing activities or regulatory requirements.

Suggested Sections

1. Introduction: Overview of the notice's purpose and scope

2. Who We Are: Identity and contact details of the data controller and, where applicable, representative and Data Protection Officer

3. Information We Collect: Categories of personal data processed and sources of data

4. How We Use Your Information: Processing purposes and legal bases for processing

5. Data Sharing: Categories of recipients of personal data, including third parties and international transfers

6. Data Retention: Period for which personal data will be stored, or criteria to determine that period

7. Your Privacy Rights: Description of data subject rights under GDPR and how to exercise them

8. Security Measures: Overview of technical and organizational measures to protect personal data

9. Changes to This Notice: Information about how changes to the privacy notice will be communicated

10. How to Contact Us: Contact information for privacy-related queries and complaints, including DPO details

Optional Sections

1. Cookie Information: Detailed information about website cookies and similar technologies - include if operating websites

2. Marketing Communications: Specific section about marketing practices and consent - include if engaging in direct marketing

3. Children's Privacy: Special provisions for processing children's data - include if services may be used by children

4. Employee Data Processing: Specific information about employee data processing - include if notice covers employees

5. Automated Decision Making: Information about automated decision-making and profiling - include if such processing occurs

6. Special Categories of Data: Details about processing of sensitive data - include if processing special categories of data

Suggested Schedules

1. Cookie List: Detailed list of cookies used, their purposes and duration

2. Third Party Processors: List of data processors and their processing activities

3. International Transfer Mechanisms: Details of safeguards for international data transfers

4. Technical Security Measures: Detailed description of security measures implemented

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