The Redundancy Letter (Kündigungsschreiben) is a crucial document in German employment law used when terminating employment relationships due to business-related reasons. It serves as the official notification of employment termination and must strictly comply with German legal requirements, including those set forth in the Kündigungsschutzgesetz and Bürgerliches Gesetzbuch. The document is typically used during company restructuring, downsizing, or when positions become redundant due to operational changes. It must include specific legally mandated information such as the termination date, notice period, and reason for redundancy. For larger companies, additional requirements apply regarding social selection criteria and works council consultation. The document may also contain optional elements such as severance offers, outplacement support, or reference letter promises, depending on the specific circumstances and company policies.
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1. Company Header: Official company letterhead including full legal name, address, and registration details
2. Employee Details: Full name and address of the employee
3. Date: Date of the letter issuance
4. Subject Line: Clear indication that this is a termination notice due to redundancy (Kündigung aus betriebsbedingten Gründen)
5. Notice of Termination: Clear and unambiguous statement of employment termination
6. Notice Period: Specification of the notice period and the final working day
7. Reason for Redundancy: Brief explanation of the business reasons leading to the redundancy decision
8. Return of Company Property: Request for return of company property by the termination date
9. Final Payment Information: Information about final salary, outstanding vacation days, and other payments
10. Signature Block: Space for authorized signatory's signature and company stamp
1. Severance Offer: Details of any severance package being offered, used when the company wishes to provide additional compensation
2. Social Selection Criteria Reference: Explanation of social selection criteria applied, required for companies with more than 10 employees
3. Garden Leave: Information about garden leave arrangements, if applicable
4. Reference Letter Offer: Mention of the provision of a reference letter (Arbeitszeugnis), though this is a legal requirement it can be mentioned in the termination letter
5. Outplacement Support: Information about any career transition support being offered
6. Works Council Consultation: Reference to works council consultation, required when a works council exists
7. Job Search Time: Information about time off for job interviews (Kündigungsschutzgesetz § 629)
1. Severance Agreement: Detailed terms of the severance package if offered
2. Inventory List: List of company property to be returned
3. Social Selection Documentation: Details of social selection criteria application, if relevant
4. Final Settlement Calculation: Breakdown of final payment including all entitlements
Relevant legal definitions
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Relevant Industries
Manufacturing
Technology
Financial Services
Retail
Healthcare
Professional Services
Construction
Education
Telecommunications
Transportation
Energy
Media and Entertainment
Real Estate
Hospitality
Public Sector
Automotive
Chemical Industry
Agriculture
Relevant Teams
Human Resources
Legal
Compliance
Senior Management
Operations
Employee Relations
Personnel Administration
Industrial Relations
Relevant Roles
HR Director
HR Manager
Legal Counsel
Employment Lawyer
HR Business Partner
Compliance Officer
Chief Human Resources Officer
HR Administrator
Personnel Manager
Employee Relations Manager
Chief Executive Officer
Managing Director
Department Head
Line Manager
Operations Manager
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