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Delegation Letter Template for Switzerland

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Key Requirements PROMPT example:

Delegation Letter

"I need a Delegation Letter for our CFO to temporarily delegate financial approval authority up to CHF 500,000 to our Regional Finance Director while they are on sabbatical from March to September 2025."

Document background
The Delegation Letter is a crucial governance document used in Swiss business practice when an organization or individual needs to formally transfer specific authorities or responsibilities to another party. This document type is particularly important in Swiss corporate environments where clear documentation of authority delegation is required for legal and compliance purposes. The Delegation Letter must comply with Swiss law, particularly the Swiss Code of Obligations, and typically includes detailed information about the scope of delegation, limitations, duration, and any specific conditions attached to the delegated authority. It's commonly used during temporary assignments, strategic reorganizations, or when establishing permanent reporting structures, and serves as official evidence of the delegate's authority to act on behalf of the delegator.
Suggested Sections

1. Letterhead and Date: Company letterhead with full legal entity name, address, and date of issuance

2. Delegate Information: Full name, title, and business address of the person receiving the delegation of authority

3. Subject Line: Clear indication that this is a Delegation of Authority letter

4. Opening Statement: Formal introduction stating the purpose of the letter and the legal basis for delegation

5. Scope of Authority: Detailed description of the specific powers and responsibilities being delegated

6. Duration: Time period for which the delegation is valid, including start date and end date if applicable

7. Limitations: Clear statement of any restrictions or limitations on the delegated authority

8. Signature Requirements: Specification of signing authority and any specific signature requirements

9. Closing and Signatures: Formal closing, signature block for delegator with full name and title

Optional Sections

1. Reporting Requirements: Include when the delegate must report on actions taken under the delegation

2. Sub-delegation Authority: Include when the delegate is permitted to further delegate certain powers

3. Compliance Requirements: Include when specific compliance obligations need to be highlighted

4. Revocation Terms: Include when specific conditions for revocation need to be outlined

5. Emergency Provisions: Include when delegation includes emergency powers or special circumstances

6. Confidentiality Obligations: Include when delegated authority involves access to sensitive information

Suggested Schedules

1. Schedule of Specific Powers: Detailed list of specific authorities and powers being delegated

2. Financial Limits Schedule: Schedule detailing any financial thresholds or limitations on authority

3. Required Forms: Templates or forms that must be used in exercising the delegated authority

4. Signature Specimens: Official signature specimens of the delegate for verification purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries

Banking and Financial Services

Insurance

Manufacturing

Pharmaceuticals

Healthcare

Technology

Professional Services

Real Estate

Construction

Energy

Telecommunications

Retail

Education

Non-profit Organizations

Government and Public Sector

Relevant Teams

Legal

Compliance

Corporate Governance

Executive Office

Human Resources

Finance

Operations

Risk Management

Administrative Services

Corporate Secretariat

Internal Audit

Procurement

Treasury

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Managing Director

Department Head

Regional Manager

Country Manager

Project Director

Operations Manager

Finance Director

Legal Counsel

Compliance Officer

Board Member

Executive Director

Division Head

Branch Manager

Acting Manager

Interim Executive

Department Supervisor

Senior Vice President

Vice President

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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