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Shareholder Resolution Template for Switzerland

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Key Requirements PROMPT example:

Shareholder Resolution

I need a shareholder resolution to approve the issuance of new shares to existing shareholders, ensuring compliance with Swiss corporate law. The resolution should include details on the number of shares, the price per share, and the timeline for the issuance, along with a provision for electronic voting.

What is a Shareholder Resolution?

A Shareholder Resolution is a formal proposal that shareholders submit to a Swiss company's board of directors for consideration at the annual general meeting (AGM). It lets shareholders directly influence company decisions on issues like dividend payments, board appointments, or environmental policies.

Under Swiss corporate law, shareholders holding at least CHF 1 million in nominal share value or 10% of voting rights can file such resolutions. The company must include valid resolutions in the AGM agenda, and all shareholders get to vote on them. When approved, these resolutions become binding on the company's management.

When should you use a Shareholder Resolution?

Use a Shareholder Resolution when you need to push for significant changes in a Swiss company's operations or governance. Common situations include advocating for new environmental policies, requesting increased dividend payments, proposing board member changes, or addressing executive compensation concerns.

This tool becomes particularly valuable during corporate restructuring, mergers, or when management appears resistant to shareholder feedback. Swiss law requires companies to act on approved resolutions, making them powerful instruments for minority shareholders to protect their interests and influence corporate direction. The key is timing your resolution to align with the annual general meeting cycle.

What are the different types of Shareholder Resolution?

Who should typically use a Shareholder Resolution?

  • Shareholders: Initiate and vote on resolutions, particularly minority shareholders with at least CHF 1 million in shares or 10% voting rights
  • Board of Directors: Reviews submitted resolutions, provides recommendations, and implements approved measures
  • Corporate Secretary: Handles formal documentation, ensures compliance with Swiss law, and manages communication between parties
  • Legal Counsel: Advises on resolution wording and legal implications, ensures compliance with Swiss corporate regulations
  • Company Management: Executes approved resolutions and reports on implementation progress to shareholders

How do you write a Shareholder Resolution?

  • Company Details: Gather current articles of association, shareholder registry, and voting rights information
  • Resolution Purpose: Clearly define your objective and confirm it aligns with Swiss corporate law requirements
  • Timing: Check AGM schedules and submission deadlines - typically 60 days before the meeting
  • Supporting Data: Collect financial statements, impact assessments, or expert opinions to strengthen your case
  • Draft Structure: Our platform generates legally-sound resolutions with all required elements, ensuring compliance with Swiss regulations
  • Review Process: Double-check share ownership thresholds and voting requirements for your specific proposal type

What should be included in a Shareholder Resolution?

  • Title and Date: Full company name, resolution type, and meeting date per Swiss Code of Obligations
  • Meeting Details: Location, time, quorum confirmation, and voting method specification
  • Proposal Text: Clear, specific resolution language with exact actions requested
  • Legal Authority: Reference to relevant articles of association and Swiss corporate law provisions
  • Voting Results: Space for recording votes cast, majorities achieved, and final outcome
  • Authentication: Chairman's signature, company seal, and certification of accuracy
  • Supporting Documents: List of attached evidence, reports, or financial statements

What's the difference between a Shareholder Resolution and a Shareholder Agreement?

A Shareholder Resolution differs significantly from a Shareholder Agreement in several key aspects. While both documents involve shareholders, their purposes and legal effects are distinct under Swiss law.

  • Timing and Duration: Shareholder Resolutions address specific decisions at a point in time, while Shareholder Agreements establish ongoing rights and obligations between shareholders
  • Legal Scope: Resolutions bind the company and all shareholders once approved, even dissenters. Agreements only bind the specific shareholders who sign them
  • Content Focus: Resolutions deal with specific corporate actions like dividends or board appointments. Agreements cover broader relationship aspects like share transfers and voting arrangements
  • Approval Requirements: Resolutions need specific majority votes at formal meetings. Agreements require unanimous consent from participating shareholders
  • Modification Process: Resolutions can't be changed once passed without a new resolution. Agreements can be amended if all parties agree

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