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Resolution Of Shareholders Meeting

Resolution Of Shareholders Meeting Template for Switzerland

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Key Requirements PROMPT example:

Resolution Of Shareholders Meeting

"I need a Resolution of Shareholders Meeting for our Swiss technology company's annual general meeting scheduled for March 15, 2025, which will cover approval of financial statements, appointment of new board members, and authorization of a share buyback program."

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Document background
A Resolution of Shareholders Meeting is a fundamental corporate governance document used to record and formalize decisions made by shareholders during general meetings of Swiss companies. This document is required whenever shareholders exercise their non-transferable powers under Article 698 of the Swiss Code of Obligations, including approval of annual accounts, appointment of board members, or amendments to articles of association. The resolution must contain specific information mandated by Swiss law, including meeting details, attendance records, voting results, and exact wording of adopted resolutions. It serves multiple purposes: providing legal proof of decisions, enabling commercial register updates, and protecting shareholder rights. The document's format and content must comply with Swiss corporate law requirements to ensure its validity and enforceability.
Suggested Sections

1. Title and Date: Full title of the document including company name, type of meeting (ordinary/extraordinary), and date of meeting

2. Meeting Details: Time, location, form of meeting (in-person/virtual/hybrid)

3. Attendance: List of present shareholders, representatives, board members, and other participants with their roles and shares represented

4. Chairman and Secretary: Identification of meeting chairman and appointed secretary

5. Quorum and Validity: Confirmation of proper convocation and quorum requirements

6. Agenda: List of all items to be discussed and voted upon

7. Deliberations: Summary of discussions on each agenda item

8. Resolutions: Exact wording of each resolution passed, including voting results

9. Closing: Time of closing, signatures of chairman and secretary

Optional Sections

1. Waiver of Notice: Include when all shareholders agree to hold meeting without formal notice period

2. Proxies and Powers of Attorney: Include when shareholders are represented by proxy holders

3. Dissenting Opinions: Include when shareholders request their objections to be recorded

4. Implementation Instructions: Include when resolutions require specific implementation steps or authorizations

5. Special Majorities: Include when resolutions require qualified majorities under Art. 704 CO

Suggested Schedules

1. Attendance List: Detailed list of all attendees with their shareholdings and voting rights

2. Voting Results: Detailed breakdown of votes for each resolution

3. Meeting Notice: Copy of the original meeting notice and invitation

4. Powers of Attorney: Copies of proxy forms and powers of attorney

5. Supporting Documents: Any presentations, reports, or documents presented during the meeting

6. Amendments: If applicable, full text of any statutory amendments approved

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















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Relevant Industries

Financial Services

Manufacturing

Technology

Healthcare

Real Estate

Retail

Energy

Telecommunications

Transportation

Consumer Goods

Professional Services

Construction

Agriculture

Mining

Entertainment

Education

Hospitality

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Board Administration

Shareholder Relations

Executive Office

Finance

Corporate Communications

Risk Management

Relevant Roles

Chief Executive Officer

Company Secretary

Corporate Counsel

Legal Director

Compliance Officer

Board Secretary

Corporate Governance Officer

General Counsel

Chief Legal Officer

Director of Legal Affairs

Corporate Services Manager

Board Relations Manager

Shareholder Relations Manager

Chief Financial Officer

Corporate Communications Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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