The Site Software License Agreement is a crucial document for organizations deploying software across specific physical locations or facilities in Canada. This agreement type is particularly relevant when a business needs to license software for use at designated sites, with specific provisions for user numbers, access rights, and technical requirements. The document ensures compliance with Canadian federal and provincial regulations, including the Personal Information Protection and Electronic Documents Act (PIPEDA), the Copyright Act, and relevant provincial consumer protection laws. It includes comprehensive terms covering installation, acceptance testing, maintenance, support services, and warranty provisions. The Site Software License is especially important for enterprises requiring clear delineation of where and how software can be used, making it distinct from individual or floating licenses. The agreement addresses critical aspects such as data protection, service levels, and dispute resolution within the Canadian legal context.
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1. Parties: Identification of the licensor and licensee, including full legal names and addresses
2. Background: Context of the agreement, including brief description of the software and purpose of the license
3. Definitions: Definitions of key terms used throughout the agreement, including technical terms
4. License Grant: Scope of the license, including site limitations, user numbers, and usage permissions
5. License Restrictions: Specific prohibitions and limitations on use of the software
6. Fees and Payment: License fees, payment terms, and any recurring charges
7. Term and Termination: Duration of the license and circumstances for termination
8. Installation and Acceptance: Process for software installation and acceptance criteria
9. Maintenance and Support: Terms for ongoing maintenance and technical support services
10. Intellectual Property Rights: Protection of IP rights and ownership of the software
11. Warranties and Disclaimers: Software performance warranties and limitation of warranties
12. Limitation of Liability: Limits on liability and exclusions of damages
13. Confidentiality: Protection of confidential information exchanged
14. General Provisions: Standard boilerplate clauses including governing law, notices, and assignment
1. Data Protection and Privacy: Required if the software collects or processes personal information
2. Source Code Escrow: Optional protection for licensee through source code escrow arrangements
3. Professional Services: Include if additional implementation or customization services are required
4. Disaster Recovery: Include for business-critical software requiring specific recovery procedures
5. Export Controls: Required if software is subject to international trade restrictions
6. Third Party Software: Include if the software incorporates third-party components
7. Security Requirements: Include for software handling sensitive data or requiring specific security measures
8. Training: Include if training services are part of the agreement
1. Schedule A - Software Description: Detailed description of the licensed software and its components
2. Schedule B - Technical Requirements: Hardware and software requirements for operating the software
3. Schedule C - Service Level Agreement: Performance metrics, support response times, and service levels
4. Schedule D - Fee Schedule: Detailed breakdown of license fees and payment schedule
5. Schedule E - Support Services: Detailed description of maintenance and support services
6. Appendix 1 - Authorized Site(s): List of authorized locations where software may be used
7. Appendix 2 - Designated Users: If applicable, list or categories of authorized users
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Manufacturing
Healthcare
Financial Services
Education
Retail
Professional Services
Government
Telecommunications
Energy and Utilities
Construction
Mining
Transportation and Logistics
Relevant Teams
Legal
Information Technology
Procurement
Compliance
Finance
Operations
Risk Management
Information Security
Vendor Management
Technical Operations
Relevant Roles
Chief Information Officer
IT Director
Legal Counsel
Procurement Manager
Software License Manager
IT Asset Manager
Chief Technology Officer
Compliance Officer
Information Security Manager
Contracts Administrator
Enterprise Architect
Operations Manager
Chief Financial Officer
Technology Risk Manager
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