The Notice To Vacate Apartment is a crucial legal document in Belgian residential tenancy law, required whenever a tenant intends to end their lease agreement and move out of a rented property. This document must be prepared and delivered in accordance with Belgian regional housing regulations and the Civil Code, with specific requirements varying between Brussels, Flanders, and Wallonia regions. The notice must include precise identification of the property, parties involved, and the intended vacation date, while adhering to mandatory notice periods that typically range from one to three months depending on the lease type and duration. Proper submission of this notice is essential for legally terminating the lease, ensuring the return of the security deposit, and maintaining good legal standing in Belgian residential tenancy matters.
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1. Sender Details: Full name and current address of the tenant(s) giving notice
2. Date: The date when the notice is being sent/delivered
3. Recipient Details: Landlord's or property management company's full name and address
4. Property Identification: Complete address of the rental property being vacated
5. Notice Declaration: Clear statement of intention to terminate the lease and vacate the property
6. Vacation Date: Specific date when the property will be vacated, ensuring compliance with notice period requirements
7. Lease Reference: Reference to the existing lease agreement including its start date
8. Final Inspection Request: Request for final property inspection and inventory check
9. Forwarding Address: New address for future correspondence and security deposit return
10. Signature Block: Space for tenant(s) signature and date of signing
1. Reason for Termination: Include when required by lease terms or when terminating before lease end date
2. Security Deposit Return: Include specific details about security deposit when there are special arrangements or concerns
3. Utilities Transfer: Include when there are specific arrangements needed for utility transfers
4. Access for Viewings: Include proposed arrangements for allowing property viewings by potential new tenants
5. Special Circumstances: Include when termination is due to special circumstances protected by law (e.g., family violence, uninhabitable conditions)
1. Proof of Delivery: Acknowledgment of receipt or registered mail tracking information
2. Copy of Original Lease: Attachment of relevant pages from the original lease agreement
3. Property Condition Photos: Current dated photos of property condition (optional but recommended)
4. Utility Account Information: List of utility accounts and contact information for transfer/termination
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