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Cleaning Company Contract for Belgium

Cleaning Company Contract Template for Belgium

A comprehensive service agreement governed by Belgian law that establishes the terms and conditions for professional cleaning services. The contract details the scope of cleaning services, performance standards, health and safety requirements, and compliance with Belgian labor and environmental regulations. It includes specific provisions for staff management, equipment usage, insurance requirements, and liability allocation, while ensuring alignment with Belgian employment law and industry-specific regulations. The document addresses GDPR compliance, environmental standards, and specific Belgian legal requirements for cleaning service providers.

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Cleaning Company Contract

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What is a Cleaning Company Contract?

The Cleaning Company Contract is essential for establishing professional cleaning service relationships under Belgian law. This document is used when engaging professional cleaning services for commercial, industrial, or institutional premises, ensuring compliance with Belgian labor laws, health and safety regulations, and environmental standards. The contract comprehensively covers service specifications, staff requirements, insurance obligations, and liability provisions specific to the cleaning industry. It incorporates necessary elements for GDPR compliance, worker protection under Belgian employment law, and industry-specific requirements set by Joint Committee 121 for Cleaning Companies. The agreement is structured to protect both service provider and client interests while maintaining alignment with Belgian business practices and regulatory requirements.

What sections should be included in a Cleaning Company Contract?

1. Parties: Identification of the cleaning company and the client, including full legal names, registration numbers, and addresses

2. Background: Context of the agreement and brief description of the parties' intentions

3. Definitions: Definitions of key terms used throughout the contract

4. Services: Detailed description of cleaning services to be provided, including frequency and standards

5. Service Location and Access: Specification of premises where services will be performed and access arrangements

6. Term and Termination: Duration of the contract, renewal terms, and termination conditions

7. Payment Terms: Fees, payment schedule, invoicing procedures, and late payment consequences

8. Staff and Equipment: Requirements for cleaning staff, uniforms, equipment, and materials

9. Health and Safety: Safety protocols, risk assessments, and compliance with Belgian health and safety regulations

10. Insurance and Liability: Required insurance coverage and liability allocation between parties

11. Confidentiality: Protection of confidential information and business secrets

12. Data Protection: GDPR compliance and handling of personal data

13. General Provisions: Standard contractual clauses including governing law, notices, and amendments

What sections are optional to include in a Cleaning Company Contract?

1. Environmental Standards: Specific requirements for eco-friendly cleaning products and practices, used when client requires green cleaning services

2. Security Procedures: Additional security requirements for sensitive locations like banks or government buildings

3. Performance Metrics: Specific KPIs and quality control measures, used for larger commercial contracts

4. Subcontracting: Terms for allowing or prohibiting subcontracting of services, relevant for larger contracts

5. Emergency Services: Provisions for emergency or out-of-hours cleaning services, relevant for specific client needs

6. Staff Training: Specific training requirements for specialized cleaning environments like healthcare facilities

7. Property Damage: Enhanced provisions for valuable or sensitive environments like museums or historic buildings

What schedules should be included in a Cleaning Company Contract?

1. Schedule 1: Service Specifications: Detailed breakdown of cleaning tasks, frequencies, and quality standards

2. Schedule 2: Price List: Detailed pricing for different services and any additional charges

3. Schedule 3: Cleaning Products and Equipment: List of approved cleaning products and equipment to be used

4. Schedule 4: Staff Requirements: Specific requirements for staff qualifications, training, and security clearance

5. Schedule 5: Performance Standards: Detailed quality metrics and assessment criteria

6. Schedule 6: Site Rules: Specific rules and requirements for each service location

7. Appendix A: Health and Safety Procedures: Detailed safety protocols and risk assessments

8. Appendix B: Insurance Certificates: Copies of required insurance policies and certificates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Belgium

Publisher

Ƶ

Document Type

Agency Agreement

Cost

Free to use
Relevant legal definitions


















































Clauses









































Relevant Industries

Commercial Real Estate

Healthcare

Education

Retail

Industrial

Hospitality

Financial Services

Government & Public Sector

Manufacturing

Professional Services

Transportation

Technology

Relevant Teams

Legal

Procurement

Facilities Management

Operations

Risk & Compliance

Health & Safety

Commercial

Property Management

Environmental

Human Resources

Finance

Quality Assurance

Relevant Roles

Facilities Manager

Operations Director

Procurement Manager

Legal Counsel

Health and Safety Officer

Property Manager

Building Services Manager

Contract Administrator

Compliance Officer

Operations Manager

Commercial Director

Risk Manager

Environmental Health Officer

Site Manager

Business Development Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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