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The Disciplinary Letter of Concern is a crucial document in Australian workplace relations, serving as a formal written notification to an employee regarding specific workplace concerns. It is typically issued when verbal discussions or informal warnings have not resulted in the desired improvement, or when the nature of the issue requires immediate formal documentation. The letter must comply with Australian employment law, particularly the Fair Work Act 2009, and should be drafted to maintain procedural fairness while clearly communicating the employer's concerns. This document is an essential step in performance management and can serve as evidence of fair process if further disciplinary action becomes necessary. While maintaining professional tone, the Disciplinary Letter of Concern should clearly outline the issues, expectations for improvement, support available, and potential consequences if concerns are not addressed.

1. Letter Header: Company letterhead, date, and formal addressing of the employee including their full name and position

2. Subject Line: Clear indication that this is a Letter of Concern regarding disciplinary matters

3. Purpose Statement: Brief introduction stating the purpose of the letter and reference to any previous discussions or warnings

4. Specific Concerns: Detailed description of the behavior, performance issue, or incident causing concern, including specific dates and examples

5. Impact Statement: Explanation of how the behavior affects the workplace, team, or business operations

6. Expected Standards: Clear outline of the expected behavior or performance standards required

7. Improvement Plan: Specific actions or changes required from the employee to address the concerns

8. Timeline: Clear timeframe for expected improvement and review period

9. Support Resources: Information about available support or resources to help the employee improve

10. Consequences: Clear statement of potential consequences if improvement is not demonstrated

11. Closing: Professional closing including invitation for discussion and signature blocks