The Invoice And Packing List is a critical commercial document used in Austrian business transactions that combines financial and logistical information in a single, comprehensive format. It is primarily used when goods are being sold and shipped, requiring both detailed financial records for tax and accounting purposes, as well as specific packing information for shipping and customs clearance. This document must comply with Austrian commercial law, particularly the Umsatzsteuergesetz (VAT Act) and related EU directives, while providing sufficient detail for logistics operations. The Invoice And Packing List is especially important in international trade, where it serves as both a customs document and proof of sale, helping to streamline documentation requirements and facilitate smooth commercial transactions.
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1. Invoice Header: Company details, invoice number, date, and VAT registration numbers of both parties
2. Customer Information: Complete billing and shipping addresses, customer reference numbers, and contact details
3. Order Details: Purchase order reference, order date, and any relevant contract numbers
4. Item Details: Detailed list of items including description, quantity, unit price, and total amount per item
5. Packing Details: Package count, dimensions, weights, and package identification numbers
6. Financial Summary: Subtotal, VAT calculation, shipping costs, and total amount due
7. Payment Information: Payment terms, due date, bank details, and accepted payment methods
8. Legal Notices: Mandatory invoice notices required by Austrian law including VAT declarations
1. Export Information: For international shipments: includes commodity codes, country of origin, and export declaration references
2. Special Handling Instructions: For sensitive or hazardous goods: includes storage requirements, handling precautions, and safety information
3. Discount Details: When special pricing or discounts apply: breakdown of discounts and promotional offers
4. Insurance Details: When shipping insurance is included: coverage details and certificate numbers
5. Quality Certification: When required for specific industries: product certification numbers and compliance statements
1. Detailed Packing List: Itemized list showing how products are packed in each container/box, including individual package weights and dimensions
2. Product Specifications: Technical details, materials, and specifications of products when required
3. Quality Certificates: Copies of relevant quality or compliance certificates
4. Shipping Documents: Copies of relevant shipping documents like CMR, Bill of Lading, or Air Waybill
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Wholesale Trade
Retail
E-commerce
Agriculture
Electronics
Automotive
Pharmaceuticals
Food and Beverage
Textiles
Chemical Industry
Construction Materials
Industrial Equipment
Consumer Goods
Logistics and Transportation
Relevant Teams
Accounts Receivable
Finance
Logistics
Shipping
Export
Sales Administration
Supply Chain
Commercial Operations
Tax Compliance
Documentation
Customer Service
Relevant Roles
Accounts Receivable Clerk
Billing Specialist
Export Coordinator
Shipping Manager
Logistics Coordinator
Finance Manager
Accounting Manager
Sales Administrator
Supply Chain Manager
Customs Compliance Officer
Commercial Operations Manager
Credit Controller
Documentation Specialist
Tax Compliance Manager
Operations Manager
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