The Invoice And Packing List is a crucial commercial document used in Indian business transactions for both domestic and international trade. It combines two essential elements: the invoice component, which must comply with Indian GST requirements and includes mandatory fields as per the Central Goods and Services Tax Act, 2017; and the packing list component, which provides detailed information about the physical shipment. This document is required whenever goods are sold and shipped, serving multiple purposes including tax compliance, customs clearance, payment processing, and shipping documentation. Under Indian jurisdiction, this document must meet specific format requirements and contain mandatory information as prescribed by various regulations including GST laws, customs regulations, and the Legal Metrology Act.
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1. Invoice Header: Company details including name, address, GSTIN, invoice number, date, and other statutory details
2. Buyer Information: Complete details of the buyer including name, shipping address, GSTIN, and contact information
3. Product Details: Itemized list of products with HSN codes, quantities, unit prices, and GST rates
4. Payment Information: Payment terms, due date, bank details, and payment mode
5. Calculation Details: Subtotal, tax breakup (CGST/SGST/IGST), additional charges, and total amount
6. Packing List Header: Document number, date, reference to invoice number
7. Package Details: Number of packages, package types, dimensions, and weights
8. Item-wise Packing Details: Distribution of items across packages with quantities
1. Export Details: For international shipments - including IEC number, port details, and shipping terms
2. Additional Declarations: Special certifications or declarations required for specific industries or destinations
3. Insurance Information: When goods are insured during transit - policy details and coverage
4. Special Handling Instructions: For fragile or hazardous goods requiring specific handling procedures
5. Quality Certification: When required by buyer or regulations - quality checks and certifications
6. E-way Bill Details: For domestic transport where e-way bill is mandatory
1. Detailed Product Specifications: Technical specifications, dimensions, and other product details when the main invoice needs to be kept concise
2. Quality Inspection Report: Details of quality checks performed on the goods
3. Certificate of Origin: For international shipments requiring proof of origin
4. Package-wise Weight Distribution: Detailed breakdown of weights for multiple packages
5. Tax Calculation Breakdown: Detailed calculation of taxes and duties when complex tax structures apply
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Wholesale Trade
E-commerce
Import-Export
Automotive
Electronics
Textiles
Pharmaceuticals
Food and Beverage
Construction Materials
Chemical Industry
Agriculture
Consumer Goods
Relevant Teams
Finance
Accounts
Logistics
Supply Chain
Shipping
Export
Import
Warehouse
Tax Compliance
Commercial Operations
Documentation
Procurement
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Shipping Coordinator
Logistics Manager
Supply Chain Manager
Export Manager
Import Coordinator
Warehouse Manager
Tax Compliance Officer
Billing Specialist
Commercial Operations Manager
Documentation Specialist
Customs Compliance Officer
Trade Finance Manager
Procurement Manager
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