The Commercial Quotation is a fundamental business document used in Austrian commercial transactions to present formal offers for goods or services. It serves as the initial step in contract formation under Austrian commercial law, particularly regulated by the UGB (Austrian Commercial Code) and related legislation. This document type is essential when businesses need to provide detailed pricing, specifications, and terms to potential customers in a legally compliant format. The Commercial Quotation must include all mandatory business information required under Austrian law and should be structured to ensure it can form the basis of a binding contract upon acceptance. It's particularly important in B2B contexts where detailed technical specifications, pricing structures, and commercial terms need to be clearly communicated and documented. The document's format and content must comply with Austrian commercial regulations while also meeting practical business needs for clear communication of commercial terms.
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1. Company Information: Legal company name, registration number, VAT number, and full business address as required by Austrian law
2. Recipient Details: Full business name and address of the recipient company
3. Quote Reference: Unique quotation number and date of issue
4. Product/Service Description: Detailed description of goods or services being offered, including specifications and quantities
5. Pricing Information: Itemized prices, unit costs, and total amount, clearly indicating if VAT is included or excluded
6. Validity Period: Clear statement of how long the quote remains valid
7. Payment Terms: Payment conditions, methods, and deadlines
8. Delivery Terms: Delivery timeframes, shipping terms, and any Incoterms if applicable
1. Technical Specifications: Detailed technical specifications when quoting for complex products or systems
2. Installation Services: Details of installation services if offered alongside products
3. Warranty Information: Specific warranty terms when offering products with warranties
4. Training and Support: Description of available training and support services if applicable
5. Volume Discounts: Details of quantity-based pricing tiers if available
6. Compliance Statements: Specific regulatory compliance statements when quoting for regulated products/services
7. Custom Terms: Any special terms or conditions specific to this quote
1. Technical Drawings: Detailed technical drawings or specifications when quoting for custom products
2. Price List: Detailed breakdown of prices for multiple items or services
3. Terms and Conditions: Standard terms and conditions of sale
4. Product Specifications: Detailed product specifications, datasheets, or brochures
5. Service Level Details: Detailed service level specifications for service-based quotes
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology and Software
Construction and Engineering
Professional Services
Wholesale and Distribution
Industrial Equipment
Automotive
Healthcare and Medical Supplies
Energy and Utilities
Telecommunications
Transportation and Logistics
Chemical and Materials
Food and Beverage
Agricultural Products
Retail Equipment
Relevant Teams
Sales
Commercial Operations
Business Development
Procurement
Legal
Finance
Technical Support
Product Management
Customer Service
Operations
Compliance
Contract Administration
Relevant Roles
Sales Manager
Business Development Manager
Commercial Director
Procurement Manager
Contract Manager
Account Executive
Sales Representative
Business Unit Manager
Technical Sales Specialist
Pricing Analyst
Commercial Operations Manager
Bid Manager
Project Manager
Legal Counsel
Finance Manager
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