The Commercial Quotation Template is designed to meet the needs of Australian businesses requiring a standardized, legally-compliant format for presenting commercial offers to potential clients. This document type is essential for businesses operating in Australia that need to provide formal price proposals while ensuring compliance with the Competition and Consumer Act 2010, Australian Consumer Law, and relevant state-based fair trading legislation. The template includes provisions for GST requirements, payment terms, and standard commercial conditions, making it suitable for both goods and services quotations. It serves as a crucial pre-contractual document that can form the basis of a binding agreement upon acceptance, necessitating careful attention to accuracy and legal compliance.
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1. Company Information: Business details including legal entity name, ABN, contact information, and business address
2. Client Information: Space for client's business details including legal entity name, ABN, contact person, and delivery address
3. Quotation Details: Unique quotation number, date of issue, and validity period
4. Scope of Supply: Detailed description of goods/services being quoted, including quantities, specifications, and any relevant standards
5. Pricing Breakdown: Itemized list of products/services with unit prices, quantities, and total amounts, clearly showing GST components
6. Total Price Summary: Summary of all costs, including subtotal, GST, and final total amount
7. Payment Terms: Clear statement of payment requirements, including deposit amounts if applicable, payment methods, and payment schedule
8. Essential Terms and Conditions: Core terms including validity period, acceptance process, and basic legal requirements
1. Delivery Information: Include when physical goods are being supplied, detailing delivery timeframes, shipping costs, and logistics arrangements
2. Installation Services: Include when the quote covers installation or implementation services, detailing timeframes and requirements
3. Warranty Information: Include when offering specific warranty terms beyond statutory guarantees
4. Maintenance Services: Include when ongoing maintenance or support services are part of the quotation
5. Project Timeline: Include for complex projects or when specific milestones need to be outlined
6. Assumptions and Exclusions: Include for complex quotes where certain assumptions need to be explicitly stated or certain items specifically excluded
7. Volume Discounts: Include when offering tiered pricing based on quantity
8. Trade-In Details: Include when the quote involves trade-in of existing equipment
1. Detailed Specifications: Technical specifications, drawings, or detailed descriptions of products/services
2. Price List: Comprehensive price list for multiple items or service options
3. Terms and Conditions: Full version of standard terms and conditions
4. Service Level Agreement: Detailed service levels and performance metrics for service-based quotations
5. Product Images: Visual representations of quoted products where relevant
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Construction
Professional Services
Information Technology
Wholesale Trade
Engineering
Consulting
Healthcare
Education
Mining
Agriculture
Transportation and Logistics
Real Estate
Financial Services
Relevant Teams
Sales
Business Development
Commercial
Operations
Finance
Legal
Procurement
Estimating
Contract Administration
Project Management
Relevant Roles
Sales Manager
Business Development Manager
Commercial Manager
Account Executive
Procurement Manager
Sales Representative
Project Manager
Operations Manager
Finance Manager
Contract Administrator
Estimator
Pricing Analyst
Business Owner
Managing Director
Chief Commercial Officer
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