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The Letter of Reprimand is a crucial document in the UAE employment context, governed by UAE Federal Law No. 33 of 2021 and related ministerial resolutions. This formal disciplinary tool should be used when an employee has violated company policies, demonstrated poor performance, or engaged in misconduct that requires official documentation and corrective action. The Letter of Reprimand serves multiple purposes: it documents the specific incident or behavior, establishes a formal record of the disciplinary action, outlines expected improvements, and protects both employer and employee rights under UAE labor law. The document should be carefully drafted to ensure compliance with local regulations, particularly regarding the employee's right to be informed of allegations and their right to respond. It forms part of the employee's personnel file and may be referenced in future employment decisions or legal proceedings.

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee with their full name and position

2. Subject Line: Clear indication that this is a Letter of Reprimand/Written Warning

3. Incident Details: Specific description of the incident(s) or behavior that led to the reprimand, including dates, times, and locations

4. Policy Violation: Clear reference to the specific company policies, procedures, or UAE labor law provisions that were violated

5. Previous Warnings: Reference to any previous verbal or written warnings related to similar behavior

6. Impact Statement: Description of how the behavior has affected the workplace, colleagues, or company operations

7. Required Corrective Action: Specific expectations for improvement and changes in behavior

8. Consequences: Clear statement of what will happen if the behavior continues or similar incidents occur

9. Acknowledgment: Space for employee signature and date to confirm receipt of the letter