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Warning Letter For Disciplinary Action

Warning Letter For Disciplinary Action Template for United Arab Emirates

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Key Requirements PROMPT example:

Warning Letter For Disciplinary Action

"I need to generate a Warning Letter for Disciplinary Action for an employee in our Dubai office who has had three unauthorized absences in January 2025, requiring strict compliance with UAE Labor Law and our company attendance policy."

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Document background
The Warning Letter For Disciplinary Action is a crucial document in UAE employment relationships, governed by Federal Decree-Law No. 33 of 2021 (UAE Labor Law). It is typically used when an employee has violated company policies, demonstrated poor performance, or engaged in misconduct that requires formal documentation and corrective action. The document must follow specific legal requirements under UAE law, including proper documentation of the violation, clear communication of expected improvements, and potential consequences. It serves multiple purposes: documenting the incident, providing clear warning to the employee, establishing a formal record for potential future actions, and ensuring compliance with UAE labor regulations regarding progressive discipline. The letter should be drafted carefully to ensure it meets all legal requirements while clearly communicating the employer's concerns and expectations for improvement.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and document title

2. Employee Information: Full name, employee ID, position, department, and reporting manager

3. Subject Line: Clear indication that this is a warning letter and the category of violation

4. Incident Details: Specific description of the violation/misconduct, including date, time, and location

5. Policy Reference: Reference to specific company policies, UAE Labor Law provisions, or workplace rules that were violated

6. Impact Statement: Description of how the violation affects the company, colleagues, or work environment

7. Required Correction: Clear statement of expected behavior and required changes

8. Consequences: Statement of potential consequences if behavior continues, referring to UAE Labor Law provisions

9. Acknowledgment: Space for employee signature, date, and witness signature

Optional Sections

1. Previous Warnings: Reference to any previous verbal or written warnings, used when this is not the first instance

2. Performance Improvement Plan: Detailed plan with timeline for improvement, used for performance-related issues

3. Training Requirements: Specific training or coaching requirements, used when additional training could help prevent future violations

4. Employee Response: Space for employee to provide written response, used when company policy allows for written responses

5. Appeal Process: Information about the process to appeal the warning, used when company size and policies require formal appeal procedures

Suggested Schedules

1. Incident Report: Detailed report of the incident or violation, including witness statements if applicable

2. Related Evidence: Copies of relevant evidence supporting the warning (emails, attendance records, etc.)

3. Employee History: Record of previous warnings or relevant disciplinary actions

4. Relevant Company Policies: Copies of specific company policies that were violated

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses


















Relevant Industries

Banking and Financial Services

Construction and Real Estate

Healthcare

Hospitality and Tourism

Information Technology

Manufacturing

Oil and Gas

Retail

Education

Professional Services

Telecommunications

Transportation and Logistics

Media and Entertainment

Government and Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Management

Operations

Administration

Relevant Roles

Human Resources Manager

HR Business Partner

Legal Counsel

Department Manager

Operations Manager

HR Director

Compliance Officer

Employee Relations Manager

HR Administrator

Line Manager

Department Head

Chief Human Resources Officer

HR Coordinator

Legal Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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