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The Employee Write Up Letter is a crucial human resources and management tool used in UAE workplaces to formally document employee misconduct, performance issues, or policy violations. This document, which must comply with UAE Federal Decree-Law No. 33 of 2021, serves multiple purposes: it creates an official record of incidents, communicates clear expectations to employees, and establishes a documented history of progressive discipline that may be necessary for future HR actions. The write-up letter should be used when verbal warnings have proven ineffective or when the severity of an incident requires immediate formal documentation. It typically follows a structured format that includes specific details of the incident, references to violated policies, previous warnings if any, required corrective actions, and potential consequences for continued non-compliance. These letters form an essential part of the employee's personnel file and may be crucial in supporting employment decisions or defending against potential legal challenges.

1. Header Information: Company letterhead, date, employee details (name, position, employee ID), and reference number

2. Subject Line: Clear indication that this is a written warning/write-up

3. Incident Details: Specific description of the violation or performance issue, including date, time, and location of incident

4. Policy Reference: Citation of specific company policies or regulations that were violated

5. Previous Warnings: Documentation of any previous verbal or written warnings related to similar issues

6. Expected Behavior: Clear statement of expected conduct and performance standards

7. Corrective Action: Specific steps the employee must take to address the issue

8. Consequences: Clear statement of potential consequences if behavior continues

9. Acknowledgment: Space for employee and supervisor signatures, date, and acknowledgment of receipt