The Goodbye Letter End Of Contract is a crucial document used in the United Arab Emirates when formally concluding an employment relationship upon contract expiration or mutual agreement. It serves as an official record of employment termination and must comply with UAE Federal Law No. 33 of 2021 and related employment regulations. This document is typically issued by the employer to the employee, detailing the final working day, end-of-service benefits calculation, handover requirements, and any post-employment obligations. It's particularly important in the UAE context due to specific requirements regarding visa cancellation, gratuity payments, and final settlements. The letter should be prepared with consideration of both MOHRE (Ministry of Human Resources and Emiratisation) requirements and, where applicable, free zone regulations such as DIFC or ADGM provisions.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is an end of employment confirmation letter
3. Opening Acknowledgment: Reference to employment history and confirmation of contract end/termination
4. Termination Details: Specific information about last working day and type of termination (e.g., contract expiry, mutual agreement)
5. Final Settlement: Overview of final payment including salary, end of service benefits, and other entitlements
6. Company Property: List of items to be returned and handover procedures
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
8. Reference Offer: Statement about providing employment references if requested
9. Closing Appreciation: Thank you message and good wishes for future endeavors
10. Signature Block: Authorized signatory details and company stamp
1. Non-Compete Reminder: Include when the employee is bound by non-compete restrictions
2. Transfer of Duties: Include when specific handover of responsibilities is required
3. Visa/Immigration Status: Include for expatriate employees regarding visa cancellation procedures
4. Outstanding Loans: Include if there are any outstanding loans or advances to be settled
5. Medical Insurance: Include details about the continuation or termination of medical insurance coverage
6. Share Options/Benefits: Include if employee has any share options or long-term benefits to address
1. Final Settlement Calculation: Detailed breakdown of all final payment components including salary, gratuity, leave balance, and other benefits
2. Company Property Checklist: Itemized list of company assets to be returned including IT equipment, access cards, documents
3. Handover Document: Detailed list of pending tasks, important contacts, and ongoing projects to be transferred
4. Clearance Form: Internal departmental clearance checklist (IT, Finance, HR, etc.)
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Technology
Healthcare
Real Estate & Construction
Retail & Consumer Goods
Manufacturing
Education
Professional Services
Hospitality & Tourism
Oil & Gas
Telecommunications
Media & Entertainment
Transportation & Logistics
Government & Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Administration
Finance
Operations
Management
Employee Relations
Talent Management
Payroll
Relevant Roles
HR Manager
HR Director
Legal Counsel
HR Business Partner
HR Administrator
Compliance Officer
Department Manager
Line Manager
Managing Director
CEO
COO
Employee Relations Manager
HR Operations Manager
Personnel Manager
Administrative Manager
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