The Goodbye Letter End Of Contract is a crucial document used in Hong Kong employment contexts when a fixed-term or project-based employment contract reaches its natural conclusion. This document is essential for proper closure of employment relationships under Hong Kong law, particularly in compliance with the Employment Ordinance (Cap. 57). It serves as official documentation of the contract's completion, outlining final arrangements including payment settlements, benefit conclusions, and administrative procedures. The letter should be issued before the final working day to ensure smooth transition and proper documentation. It differs from a termination letter as it addresses a mutually anticipated contract conclusion rather than early termination. The document helps maintain professional relationships while ensuring legal compliance and proper record-keeping for both parties.
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1. Letter Header: Company letterhead, date, and recipient's details
2. Subject Line: Clear indication that this is regarding contract completion
3. Acknowledgment: Formal confirmation of contract end date and appreciation for service
4. Final Arrangements: Details of last working day, handover requirements, and final payment information
5. Return of Company Property: List of items to be returned and process for return
6. Administrative Matters: Information about final documentation, tax forms, and benefits cessation
7. Contact Information: Future correspondence details and necessary contact information
8. Closing: Professional closing statement with well-wishes and signature block
1. Achievement Recognition: Include when the employee has made notable contributions worth highlighting
2. Ongoing Obligations: Include when there are post-employment confidentiality or non-compete obligations to remind about
3. Reference Offer: Include when the company is willing to provide future references
4. Future Opportunities: Include when leaving door open for future collaboration or rehiring
5. Exit Interview: Include when an exit interview needs to be scheduled
6. Benefits Continuation: Include when there are benefits that continue post-employment
1. Final Payroll Calculation: Detailed breakdown of final payment including salary, leave encashment, and any bonuses
2. Company Property Checklist: Itemized list of company assets to be returned
3. Benefits Summary: Summary of benefit status and any post-employment continuation options
4. Exit Clearance Form: Checklist for various department clearances before final departure
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Retail
Manufacturing
Professional Services
Healthcare
Education
Construction
Hospitality
Telecommunications
Legal Services
Real Estate
Media and Entertainment
Transportation and Logistics
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Compliance
Administration
Operations
Personnel Management
Employee Relations
Recruitment
Talent Management
Relevant Roles
Human Resources Director
HR Manager
HR Executive
Legal Counsel
Compliance Officer
Department Manager
Project Manager
Contract Administrator
Office Manager
Operations Director
Administrative Manager
Personnel Officer
Recruitment Manager
Employee Relations Manager
HR Business Partner
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