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The Work Permit Approval Letter is a fundamental document in South Africa's immigration system, required whenever a foreign national receives authorization to work in the country. It serves as the official confirmation from the Department of Home Affairs that a work permit application has been successful and outlines the specific terms and conditions of the approval. The document is essential for both employers and foreign employees, as it details the authorized period of employment, position specifics, and any special conditions attached to the permit. This approval letter must comply with the Immigration Act 13 of 2002 and its regulations, and it forms part of the mandatory documentation that employers must maintain for compliance purposes. The letter is typically issued following a successful work permit application and must be retained throughout the duration of the foreign national's employment in South Africa.

1. Letter Header: Official letterhead, date, reference number, and contact details of the issuing authority

2. Addressee Details: Full name and address of the recipient (usually both employer and employee)

3. Subject Line: Clear indication that this is a Work Permit Approval Letter with reference to the application number

4. Employee Information: Full details of the foreign national including full name, passport number, nationality, and date of birth

5. Employer Information: Company details including registered name, registration number, and physical address

6. Approval Declaration: Clear statement of the work permit approval and its category

7. Permit Duration: Specific start and end dates of the approved work permit

8. Position Details: Approved job title, role, and workplace location

9. Standard Conditions: Mandatory conditions and requirements that must be met under South African law

10. Closing: Official signature block, including name and position of authorizing officer