The Work Order Invoice is a essential business document used in South African commercial transactions where services or work have been performed and payment is required. This document type is particularly relevant when businesses need to document completed work while simultaneously requesting payment, combining the detailed information of a work order with the financial elements of an invoice. It must comply with South African legislation, particularly the Value Added Tax Act 89 of 1991 and the Consumer Protection Act 68 of 2008. The Work Order Invoice typically includes detailed descriptions of work performed, materials used, labor charges, applicable taxes, and payment terms. It serves as a legal record of services rendered and forms part of both operational and financial documentation required for tax purposes and business record-keeping.
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1. Company Information Header: Company name, registration number, VAT number, contact details and address
2. Client Information: Client's full name, company registration (if applicable), VAT number (if applicable), and complete address
3. Invoice Details: Invoice number, date, work order reference number, and any purchase order numbers
4. Work Description: Clear description of work performed or services rendered, including dates of service
5. Pricing Breakdown: Itemized list of charges, unit prices, quantities, and subtotals
6. VAT Calculation: Display of VAT amount and rate applied
7. Total Amount: Final total amount including VAT and any other applicable charges
8. Payment Terms: Payment due date, accepted payment methods, and banking details
9. Terms and Conditions: Standard terms including payment conditions and late payment penalties
1. Discount Applied: Section showing any discounts or special rates applied, used when promotional or special rates are in effect
2. Additional Services: Section for any supplementary services or charges not covered in the main work order
3. Special Instructions: Any specific instructions or conditions for the work performed or future work
4. Time Sheet Summary: Summary of hours worked if the work order is time-based rather than project-based
5. Warranty Information: Details of any warranties or guarantees on the work performed, if applicable
1. Detailed Time Sheet: Breakdown of hours worked by date, personnel, and activity
2. Materials Schedule: Detailed list of materials used including quantities and unit prices
3. Service Level Details: Specific service levels achieved or maintained during the work period
4. Work Completion Certificate: Signed confirmation of work completion and acceptance
5. Supporting Documentation: Any relevant permits, certificates, or compliance documents related to the work performed
Relevant legal definitions
Clauses
Relevant Industries
Construction
Information Technology
Manufacturing
Maintenance Services
Professional Services
Engineering
Facilities Management
Industrial Services
Telecommunications
Building Services
Electrical Services
Plumbing Services
Consulting
Property Management
Mining
Relevant Teams
Accounts Receivable
Finance
Operations
Project Management
Service Delivery
Administration
Billing
Contracts
Customer Service
Field Operations
Procurement
Quality Control
Relevant Roles
Accounts Receivable Manager
Financial Controller
Project Manager
Operations Manager
Service Coordinator
Billing Specialist
Contract Administrator
Account Manager
Finance Manager
Site Supervisor
Service Delivery Manager
Administrative Officer
Procurement Officer
Bookkeeper
Chief Financial Officer
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