A Car Proforma Invoice is a crucial preliminary document in South African vehicle sales transactions, serving as a detailed quotation and initial agreement between the seller and potential buyer. This document is typically used before the final invoice when a customer has expressed serious interest in purchasing a vehicle but hasn't made the final commitment. The proforma invoice includes comprehensive vehicle specifications, pricing details compliant with South African VAT regulations, payment terms, and delivery conditions. It's particularly important in both private and corporate vehicle sales, helping to facilitate financing applications and serving as a reference document for final sale agreements. The document must adhere to South African consumer protection laws and tax regulations, making it a legally significant step in the vehicle purchase process.
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1. Seller Details: Complete business information including company name, registration number, VAT number, physical address, and contact details
2. Buyer Details: Full name, ID number, contact details, and delivery address of the prospective buyer
3. Vehicle Specifications: Detailed description of the vehicle including make, model, year, VIN number, engine number, color, and key features
4. Pricing Breakdown: Itemized list of costs including base price, VAT, delivery charges if applicable, and total amount
5. Payment Terms: Payment conditions, validity period of the proforma invoice, and banking details
6. Terms and Conditions: Basic terms including price validity period, delivery conditions, and any warranties or guarantees
1. Trade-in Details: Used when there's a trade-in vehicle involved, including trade-in value and vehicle specifications
2. Financing Options: Include when offering in-house financing or preferred financial institution options
3. Special Requirements: Any custom modifications, delivery arrangements, or special conditions requested by the buyer
4. Used Vehicle Condition Report: For used vehicles, detailed description of current condition, mileage, service history, and any known defects
5. Insurance Information: When insurance is arranged through the dealer or required for financing
1. Vehicle Features and Specifications: Detailed technical specifications and list of features included in the vehicle
2. Accessories Price List: List of additional accessories available and their prices
3. Warranty Details: Full details of manufacturer warranty and any extended warranty options
4. Service Plan Details: Information about included or optional service plans
5. Delivery Schedule: Expected delivery timeframes and delivery terms if applicable
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Financial Services
Insurance
Transportation
Fleet Management
Retail
Corporate Services
Logistics
Relevant Teams
Sales
Finance
Legal
Administration
Procurement
Compliance
Commercial Operations
Customer Service
Business Development
Relevant Roles
Sales Manager
Fleet Manager
Finance Manager
Automotive Sales Representative
Business Development Manager
Commercial Director
Procurement Officer
Financial Controller
Dealership Manager
Administrative Assistant
Legal Counsel
Compliance Officer
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