The Invoice (Consultancy) document is essential for consultants and consulting firms operating in South Africa to formally bill clients for professional services rendered. It serves as a critical business document that must comply with South African tax legislation, particularly the Value-Added Tax Act 89 of 1991 and the Tax Administration Act 28 of 2011. This document type is used when consultancy services have been completed or at agreed billing intervals, and must include specific information such as VAT registration numbers, detailed service descriptions, tax calculations, and payment terms. The invoice forms part of both parties' financial records and must be maintained for tax and audit purposes as required by South African law.
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1. Invoice Header: Company logo, 'Tax Invoice' heading, unique invoice number, and date of issue
2. Consultant Details: Full business name, registration number, VAT number, physical address, contact details
3. Client Details: Client's full name/business name, VAT number (if applicable), billing address, contact person
4. Service Description: Detailed description of consulting services provided, including dates and scope of work
5. Pricing Breakdown: Itemized list of services with unit prices, quantities, and subtotals
6. Total Amount: Subtotal, VAT amount, and total amount due in ZAR
7. Payment Terms: Due date, accepted payment methods, banking details
8. Legal Notice: Standard invoice terms and conditions, including late payment penalties if applicable
1. Purchase Order Reference: Include when client has provided a PO number or when required by client's procurement process
2. Project Reference: Add when services relate to a specific project or contract number
3. Time Sheet Summary: Include when billing is based on hourly/daily rates with time tracking
4. Discount Section: Include when any discounts or special rates have been applied
5. Foreign Currency Conversion: Add when dealing with international clients, showing conversion rates and original currency
1. Detailed Time Sheet: Breakdown of hours worked, dates, and specific activities (when billing is time-based)
2. Expense Receipt Copies: Copies of receipts for reimbursable expenses
3. Service Delivery Report: Detailed report of deliverables completed, milestones achieved, or work performed
4. Rate Card: Standard rate sheet showing agreed rates for different types of services or consultant levels
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Management Consulting
Financial Services
Healthcare
Engineering
Education
Legal Services
Human Resources
Marketing and Communications
Environmental Services
Construction
Mining
Manufacturing
Retail
Professional Services
Relevant Teams
Finance
Accounts Receivable
Administration
Operations
Tax
Compliance
Legal
Project Management
Consulting
Relevant Roles
Consultant
Finance Manager
Accounts Receivable Specialist
Tax Accountant
Business Owner
Managing Director
Financial Controller
Bookkeeper
Chief Financial Officer
Operations Manager
Project Manager
Administrative Assistant
Company Secretary
Compliance Officer
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