The Item Invoice is a fundamental commercial document used in South African business transactions, essential for both tax compliance and business record-keeping. It must be structured in accordance with the South African Value Added Tax Act 89 of 1991 and other relevant legislation. This document type is used whenever a business supplies goods or services and needs to document the transaction for payment and tax purposes. The Item Invoice must include specific elements such as VAT registration numbers, tax calculations, and clear itemization of goods or services. It serves multiple purposes: as a payment request, a tax document, and a record for accounting purposes. In the South African context, proper invoicing is particularly important due to strict VAT requirements and consumer protection regulations.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Invoice Header: Company letterhead, invoice number, date, and 'Tax Invoice' clearly marked
2. Supplier Information: Legal business name, registration number, VAT number, physical address and contact details
3. Customer Information: Client's name, billing address, VAT number (if applicable), and contact details
4. Item Details: Detailed list of goods/services with descriptions, quantities, unit prices, and subtotals
5. Calculation Summary: Subtotal, VAT amount, any discounts, and total amount payable
6. Payment Information: Payment terms, due date, bank details, and accepted payment methods
7. Legal Notices: Standard invoice terms and conditions, including late payment penalties if applicable
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order
2. Delivery Details: Required when goods are being delivered to a different address
3. Credit Terms: Include when offering payment installments or credit arrangements
4. Special Discounts: When early payment or volume discounts are offered
5. Foreign Currency: Include exchange rate details when invoicing in foreign currency
1. Detailed Item Specifications: Detailed technical specifications or additional item information
2. Rate Card: Breakdown of hourly rates or unit prices if multiple pricing tiers apply
3. Delivery Schedule: For multiple delivery dates or complex shipping arrangements
4. Payment Schedule: For installment payments or milestone-based billing
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Construction
Professional Services
Information Technology
Healthcare
Education
Agriculture
Mining
Transportation
Hospitality
Financial Services
Real Estate
Wholesale Distribution
Energy
Relevant Teams
Finance
Accounting
Sales
Administration
Operations
Tax
Credit Control
Accounts Receivable
Procurement
Customer Service
Relevant Roles
Accountant
Financial Manager
Accounts Receivable Clerk
Bookkeeper
Sales Manager
Business Owner
Financial Controller
Tax Specialist
Credit Controller
Finance Director
Billing Coordinator
Administrative Assistant
Operations Manager
Procurement Officer
Small Business Owner
Find the exact document you need
Creative Invoice
A South African law-compliant invoice template for creative professionals and agencies to bill clients for creative services and deliverables.
Download
Invoice Tracking
A South African compliant framework for systematic invoice tracking, processing, and management procedures.
Download
Home Improvement Invoice
A South African legal document for billing clients for home improvement works, compliant with local consumer protection and tax laws.
Download
Selling Invoice
A South African compliant commercial document that formally requests payment for goods or services, incorporating local VAT and consumer protection requirements.
Download
Car Dealership Invoice
A South African legal document recording a vehicle sale transaction between a dealership and customer, including vehicle details, pricing, and mandatory disclosures.
Download
Invoice Receipt
A South African commercial document that combines an invoice and receipt, compliant with local VAT and consumer protection laws, serving as proof of transaction and payment.
Download
Invoice For Contractor Hours
A South African tax-compliant invoice template for billing contractor hours, incorporating SARS requirements and detailed time-based service breakdown.
Download
Auto Invoice
A South African law-compliant automotive invoice document that records and formalizes vehicle sales transactions.
Download
Small Engine Repair Invoice
A South African-compliant invoice document detailing small engine repair services, parts, and charges while meeting local consumer protection and tax requirements.
Download
Sales Invoice Receipt
A South African compliant sales invoice receipt documenting a commercial transaction, including VAT and payment details as required by local legislation.
Download
Sales Tax Invoice
A South African tax invoice document that complies with SARS requirements, used to record VAT-registered business transactions and enable input VAT claims.
Download
Plumbing Invoice
A South African-compliant billing document for plumbing services, incorporating VAT requirements and consumer protection elements.
Download
One Off Invoice
A South African-compliant invoice document for single transactions, meeting local VAT and tax requirements while detailing goods/services provided and payment terms.
Download
Invoice For Sole Trader
A standardized invoice template for sole traders in South Africa, compliant with local tax and business regulations.
Download
Invoice For Accounting Services
A South African tax-compliant invoice template for accounting services, meeting SARS and professional accounting standards.
Download
Invoice (Consultancy)
A South African compliant invoice document for consulting services, incorporating VAT requirements and detailed service breakdown.
Download
Commercial Invoice For International Shipping
A South African trade document that serves as both a customs declaration and proof of sale for international shipments, complying with SARS requirements and international trade standards.
Download
Billing Statement
A South African compliant billing statement detailing charges, services, and payment requirements in accordance with local regulations.
Download
Service Payment Receipt
A South African compliance-focused receipt document acknowledging payment for services rendered, including VAT and tax-required elements.
Download
Invoice Refund
A South African compliant document for processing and recording invoice refunds, including payment details and supporting documentation.
Download
End Of Tenancy Cleaning Invoice
A South African compliant invoice document for end of tenancy cleaning services, including itemized cleaning costs and payment terms.
Download
Car Proforma Invoice
A preliminary vehicle sales document used in South Africa that details proposed terms, specifications, and pricing for a vehicle purchase transaction.
Download
Invoice Legal Document
A South African law-compliant invoice document that serves as an official record of commercial transactions, meeting SARS requirements and business standards.
Download
Gas Invoice
A South African compliant billing document for gas consumption and related services, meeting NERSA and VAT requirements.
Download
Per Diem Invoice
A South African-compliant invoice template for claiming daily professional service rates, structured to meet local tax and legal requirements.
Download
Item Invoice
A South African-compliant commercial document detailing items sold, their prices, and VAT calculations, serving as both a payment request and tax record.
Download
Grant Invoice
A standardized invoice document for grant payment requests in South Africa, compliant with local tax and public finance regulations.
Download
Water Invoice
A South African compliant billing document for water consumption and related services, meeting local municipal and tax regulations.
Download
Simple Cash Receipt
A legally compliant South African cash receipt document acknowledging payment for goods or services.
Download
Unpaid Invoice
A formal demand letter for unpaid invoices compliant with South African law, serving as official notification to debtors and initiating the debt collection process.
Download
Open Source Invoice
A South African-compliant invoice template specialized for open source and technology-related transactions, meeting all local tax and commercial requirements.
Download
Travel Expenses Invoice
A South African compliant invoice document for claiming business travel expenses, including itemized costs and supporting documentation as required by local tax laws.
Download
Line Item Invoice
A South African tax-compliant itemized invoice detailing goods/services provided, with full cost breakdown and VAT calculations.
Download
Freelance Contractor Invoice
A South African law-compliant invoice template for freelance contractors to bill clients for professional services, including all required tax and payment information.
Download
Home Repair Invoice
A South African legal document for billing home repair services, compliant with local consumer protection and tax regulations.
Download
Time And Material Invoice
A South African compliant invoice document for billing both labor hours and materials used in service delivery, incorporating local VAT and commercial requirements.
Download
Labor And Material Invoice
A South African compliant invoice document that details both labor costs and materials used in project execution, meeting local VAT and labor law requirements.
Download
Invoice Summary
A South African-compliant document that summarizes invoice information, including transaction details and tax implications, meeting SARS requirements and business needs.
Download
Bill Pay
A South African law-governed agreement establishing terms and conditions for bill payment services, including payment processing, security measures, and regulatory compliance.
Download
Chiropractic Invoice
A South African compliant billing document for chiropractic services, meeting healthcare regulatory and tax requirements while facilitating medical aid claims.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)