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Rejection Letter For Internal Candidate Template for South Africa

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Key Requirements PROMPT example:

Rejection Letter For Internal Candidate

"I need a Rejection Letter For Internal Candidate for a senior software developer who applied for a technical lead position but lacks required leadership experience; the letter should be sensitive to their 5-year tenure with our company and include specific development suggestions for future leadership roles."

Document background
The Rejection Letter For Internal Candidate is a crucial document in South African workplace communications, designed to address situations where existing employees have applied for different positions within their organization but were not successful. This document type must comply with South African labor laws, including the Labour Relations Act and Employment Equity Act, while maintaining professional relationships and employee morale. The letter serves multiple purposes: it formally communicates the decision, provides constructive feedback when appropriate, maintains professional relationships, and encourages continued engagement with the organization. It's particularly important in the South African context where internal mobility and employee development are emphasized, and where fair labor practices are strictly regulated. The document should be drafted with sensitivity to maintain employee motivation while ensuring legal compliance and procedural fairness.
Suggested Sections

1. Letterhead and Date: Company letterhead with full contact details and current date

2. Recipient Details: Employee's full name, current position, and department

3. Reference Line: Reference to the position applied for and when the interview took place

4. Acknowledgment: Thank the candidate for their interest and participation in the internal recruitment process

5. Decision Communication: Clear but sensitive communication of the unsuccessful outcome

6. Brief Explanation: High-level, constructive reason for the decision without going into excessive detail

7. Positive Recognition: Acknowledgment of the employee's current contributions and value to the organization

8. Future Opportunities: Encouragement to apply for future positions and continue professional development

9. Closing: Professional closing with relevant signatures and contact information

Optional Sections

1. Specific Feedback: Detailed feedback on the interview performance and areas for development, if company policy allows and it would be constructive

2. Development Plan Reference: Reference to potential training or development opportunities, if available within the organization

3. Appeal Process: Information about internal appeal procedures, if applicable under company policy

4. Successful Candidate Context: Brief, appropriate context about the decision if it helps provide clarity, without breaching confidentiality

5. Next Steps: Any immediate actions required or recommended for the employee

Suggested Schedules

1. Interview Feedback Form: Optional attachment providing structured feedback from the interview process, if company policy allows

2. Development Opportunities Summary: Optional attachment listing relevant internal training or development programs available to the employee

3. Appeals Procedure Document: If applicable, a formal document outlining the company's internal appeals process

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses














Relevant Industries

Banking and Financial Services

Mining and Resources

Information Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Government and Public Sector

Telecommunications

Construction

Agriculture

Non-Profit Organizations

Transportation and Logistics

Energy and Utilities

Relevant Teams

Human Resources

Recruitment

Employee Relations

Legal

Talent Management

Organizational Development

Personnel Administration

Learning and Development

Relevant Roles

Human Resources Manager

Recruitment Specialist

HR Business Partner

Talent Acquisition Manager

HR Director

Department Manager

Line Manager

HR Administrator

HR Coordinator

Hiring Manager

Employee Relations Manager

HR Operations Manager

Organizational Development Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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