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The Counter Offer Acceptance Letter is a critical document in South African business negotiations and contract formation. It is used when one party has received a counter offer to their original proposal and wishes to formally accept the modified terms. This document plays a vital role in creating legal certainty and documenting the final agreed terms between parties. Under South African law, which combines Roman-Dutch common law principles with modern commercial legislation, this letter serves as conclusive evidence of acceptance and helps establish the exact terms of the final agreement. The document is particularly important as it marks the end of the negotiation phase and the beginning of a binding contract, provided all other requirements for valid contract formation are met. It should clearly reference all relevant previous communications, including the original offer and counter offer, and explicitly state acceptance of the counter-offered terms.

1. Letterhead and Date: Company letterhead (if applicable) and current date

2. Recipient Details: Full name, title, and address of the counter-offering party

3. Reference Line: Clear reference to the original offer and counter offer, including relevant dates and reference numbers

4. Subject Line: Clear indication that this is an acceptance of counter offer

5. Opening Statement: Formal acknowledgment of receipt of the counter offer and clear statement of acceptance

6. Counter Offer Terms Confirmation: Brief but precise restatement of the key terms being accepted from the counter offer

7. Next Steps: Clear indication of what happens next in the process

8. Closing: Professional closing statement with full name, title, and signature block