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Notice Of Intention To Leave Template for South Africa

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Key Requirements PROMPT example:

Notice Of Intention To Leave

"I need a Notice of Intention to Leave for my role as Senior Software Developer at a tech company in Cape Town, with my last working day to be March 15, 2025, including a section about completing two major projects before departure."

Document background
The Notice of Intention to Leave is a crucial document in South African employment law that formalizes an employee's decision to end their employment relationship. It must comply with the Basic Conditions of Employment Act 75 of 1997, which mandates specific notice periods ranging from one week to four weeks, depending on the length of service. This document is required whenever an employee decides to voluntarily terminate their employment and serves multiple purposes: it officially communicates the resignation, sets out the notice period and last working day, and can include provisions for handover of duties. The notice should be professional, clear, and concise, maintaining good relations while ensuring legal compliance. It forms part of the employee's permanent employment record and may be referenced for future employment verification.
Suggested Sections

1. Personal and Company Details: Employee's full name, ID number, position, and company details including the addressee's name and position

2. Clear Statement of Resignation: Explicit statement declaring the intention to resign from the position

3. Notice Period: Specification of the notice period and the intended last day of employment, ensuring compliance with contract terms and BCEA requirements

4. Current Projects/Responsibilities: Brief mention of current work status and willingness to ensure smooth transition

5. Formal Closing: Professional closing statement with signature, date, and contact details

Optional Sections

1. Reason for Resignation: Optional brief explanation of resignation reasons - recommended only if maintaining positive relations and reasons are professional

2. Expression of Gratitude: Optional section thanking the employer for opportunities and experiences - recommended for maintaining professional relationships

3. Handover Plan: Detailed transition plan - recommended for senior positions or complex roles

4. Request for Reference: Formal request for a reference letter - include if desired and relationship is positive

5. Benefits and Entitlements: Request for information about final pay, leave days, and benefits - include if clarity is needed

Suggested Schedules

1. Handover Document: Detailed list of ongoing projects, responsibilities, and contact information for key stakeholders

2. Equipment Return List: List of company property to be returned before departure

3. Exit Interview Form: If company policy requires an exit interview, attach the completed form

4. Outstanding Leave Calculation: Summary of any accrued leave days and calculation of payment in lieu of leave

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Healthcare

Education

Mining

Construction

Professional Services

Public Sector

Agriculture

Telecommunications

Hospitality

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Relevant Teams

Human Resources

Finance

Operations

Sales

Marketing

Information Technology

Customer Service

Research and Development

Legal

Administration

Quality Assurance

Project Management Office

Business Development

Product Development

Supply Chain

Relevant Roles

Chief Executive Officer

Managing Director

General Manager

Department Manager

Supervisor

Team Leader

Project Manager

Software Developer

Financial Analyst

Human Resources Officer

Administrative Assistant

Sales Representative

Customer Service Representative

Operations Manager

Research Analyst

Marketing Coordinator

Technical Support Specialist

Quality Assurance Engineer

Account Manager

Business Development Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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