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Notice Of Intention To Leave Template for Malaysia

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Key Requirements PROMPT example:

Notice Of Intention To Leave

"I need a Notice of Intention to Leave for my position as Senior Software Engineer at a technology company in Kuala Lumpur, with a 2-month notice period starting March 15, 2025, including specific mentions of ongoing project handover requirements and return of company-issued equipment."

Document background
The Notice of Intention to Leave is a fundamental document in Malaysian employment relations, required whenever an employee decides to voluntarily terminate their employment. This formal notice must comply with the Employment Act 1955 and related Malaysian employment legislation, which mandate specific notice periods based on the employee's length of service. The document serves multiple purposes: it formally communicates the employee's intention to resign, establishes the notice period and last working day, and initiates the transition process. A properly drafted Notice of Intention to Leave helps protect both parties' interests and ensures a smooth, professional separation process. The document should be used when an employee has made a definitive decision to leave their employment and is prepared to commence their notice period as required by their employment contract or statutory provisions.
Suggested Sections

1. Personal and Company Details: Employee's name, ID, position, department, and company details including address

2. Date: Current date and effective date of resignation

3. Addressee Information: Immediate supervisor or HR manager's name and title

4. Subject Line: Clear indication that this is a resignation notice

5. Notice Period Statement: Explicit statement of the notice period being given and last working day

6. Gratitude and Reason: Brief expression of appreciation and concise, professional reason for leaving (if appropriate)

7. Handover Commitment: Statement confirming commitment to proper handover of duties and responsibilities

8. Closing: Professional closing statement with signature block

Optional Sections

1. Future Contact Details: Include when maintaining professional contact is desired or required for pending matters

2. Request for Reference: Include when seeking a professional reference from the employer

3. Outstanding Benefits: Include when there are pending claims, unused leave, or other benefits to be addressed

4. Non-Compete Acknowledgment: Include when bound by non-compete or confidentiality agreements that continue post-employment

5. Project Status Update: Include when handling critical projects that need clear documentation of current status

Suggested Schedules

1. Handover Plan: Detailed schedule of tasks and responsibilities to be transferred, including timeline and designated persons

2. Outstanding Matters List: List of pending projects, tasks, or responsibilities that need attention before departure

3. Company Property Checklist: List of company assets to be returned, including equipment, documents, and access cards

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses














Relevant Industries

Banking & Finance

Technology

Manufacturing

Retail

Healthcare

Education

Construction

Professional Services

Telecommunications

Energy

Transportation

Hospitality

Media & Entertainment

Public Sector

Agriculture

Mining & Resources

Relevant Teams

Human Resources

Legal

Finance

Information Technology

Operations

Marketing

Sales

Research & Development

Customer Service

Administration

Product Development

Quality Assurance

Business Development

Corporate Communications

Supply Chain

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Senior Executive

Software Engineer

Account Manager

Human Resources Officer

Marketing Specialist

Financial Analyst

Operations Manager

Project Manager

Sales Representative

Administrative Assistant

Research Scientist

Legal Counsel

Customer Service Representative

Technical Support Engineer

Business Development Manager

Quality Assurance Specialist

Product Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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