The Late Fee Invoice is a crucial document used in South African business operations when a client has failed to pay an invoice by its due date. This document serves as both a formal notice of late payment and a legally compliant invoice for additional charges incurred due to the delay. It must strictly adhere to South African legislation, including the National Credit Act, Consumer Protection Act, and the common law In Duplum Rule, which limits the accumulation of interest. The Late Fee Invoice should include detailed calculations of interest and penalties, reference to the original invoice, payment history, and clear payment instructions. It's particularly important that the document maintains transparency in fee calculations and includes all mandatory disclosures required by South African law to ensure enforceability.
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1. Invoice Header: Company details, invoice number, date, and VAT registration number
2. Client Information: Full legal name, address, and contact details of the debtor
3. Original Invoice Reference: Details of the original invoice including invoice number and date
4. Payment History: Summary of original amount, payments made, and payment dates
5. Late Fee Calculation: Detailed breakdown of how late fees were calculated, including applicable interest rates and periods
6. Total Amount Due: Clear statement of the total amount payable, including original outstanding amount and late fees
7. Payment Terms: Due date and acceptable payment methods
8. Legal Notice: Statement regarding compliance with relevant legislation and consequences of non-payment
1. Payment Plan Options: Include when offering the debtor payment arrangement alternatives
2. Previous Communications: Include when there's a history of payment reminders or relevant correspondence
3. Dispute Resolution: Include when there's a specific process for disputing the late fees
4. Credit Bureau Notice: Include when reporting to credit bureaus is applicable
5. VAT Breakdown: Include when the late fees are subject to VAT
1. Schedule A - Interest Calculation: Detailed day-by-day breakdown of interest calculations and applicable rates
2. Schedule B - Payment History: Detailed record of all payments received and dates
3. Appendix 1 - Original Invoice Copy: Copy of the original invoice for reference
4. Appendix 2 - Legal Compliance Certificate: Confirmation of compliance with National Credit Act and In Duplum Rule calculations
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Technology
Financial Services
Healthcare
Education
Real Estate
Telecommunications
Utilities
Logistics and Transportation
Consulting Services
Wholesale Distribution
Relevant Teams
Accounts Receivable
Finance
Legal
Compliance
Credit Control
Treasury
Debt Collection
Risk Management
Billing
Administration
Relevant Roles
Accounts Receivable Manager
Credit Controller
Financial Manager
Billing Coordinator
Collections Specialist
Finance Director
Accounting Manager
Credit Risk Manager
Legal Counsel
Compliance Officer
Financial Controller
Treasury Manager
Debt Collection Officer
Chief Financial Officer
Accounts Administrator
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