The Late Fee Invoice Template serves as a standardized document for Australian businesses to professionally manage overdue payments and associated late fees. This template is essential when a payment becomes overdue and the business needs to formally communicate additional charges in accordance with Australian Consumer Law and state-specific regulations. It includes detailed sections for original invoice reference, late fee calculations, payment instructions, and legal notices. The document ensures compliance with Australian business practices while maintaining professional relationships with clients. It's particularly useful for businesses dealing with recurring invoicing and requires careful attention to maximum allowable late fees under Australian law. The template should be reviewed periodically to ensure continued compliance with evolving regulations and business needs.
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1. Invoice Header: Company logo, ABN, contact details, and invoice number for the late fee notice
2. Client Information: Full legal name and contact details of the client/debtor
3. Original Invoice Reference: Details of the original invoice including invoice number, date, and original due date
4. Outstanding Amount Details: Clear breakdown of the original invoice amount still outstanding
5. Late Fee Calculation: Detailed calculation of late fees, including the rate applied and period calculated
6. Total Amount Due: Clear statement of total amount now payable, including original amount and late fees
7. Payment Instructions: Banking details, payment methods accepted, and new payment deadline
8. Legal Notice: Standard legal text regarding the obligation to pay and consequences of non-payment
1. Payment Plan Options: Include when offering installment payment arrangements for large outstanding amounts
2. Previous Communications Log: Add when multiple payment requests have been made, documenting the history of payment attempts
3. Interest Calculation Method: Include for transparency when applying compound interest on overdue amounts
4. Dispute Resolution Process: Add for high-value invoices or when required by industry regulations
5. GST Breakdown: Include when late fees are subject to GST or when required for tax purposes
1. Schedule A - Original Invoice Copy: Attached copy of the original invoice for reference
2. Schedule B - Payment History: Detailed record of any partial payments made and remaining balance
3. Schedule C - Late Fee Policy: Company's standard late fee policy and calculation method
4. Appendix 1 - Payment Terms: Standard payment terms and conditions referenced in the original agreement
Relevant legal definitions
Clauses
Relevant Industries
Retail
Professional Services
Construction
Manufacturing
Information Technology
Consulting
Healthcare
Education
Wholesale Trade
Real Estate
Legal Services
Financial Services
Transportation and Logistics
Media and Communications
Relevant Teams
Accounts Receivable
Finance
Administration
Credit Control
Collections
Billing
Operations
Legal
Customer Service
Account Management
Relevant Roles
Accounts Receivable Manager
Credit Controller
Financial Controller
Billing Coordinator
Collections Specialist
Finance Manager
Accounting Manager
Business Administrator
Office Manager
Credit Manager
Accounts Officer
Finance Director
Business Owner
Company Secretary
Operations Manager
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