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An Exit Letter From Employee is a crucial document in South African employment relationships, serving as the formal written notice of an employee's voluntary termination of employment. This document is required under South African labor law, particularly the Basic Conditions of Employment Act, which stipulates specific notice periods based on length of service. The letter should be used whenever an employee decides to voluntarily terminate their employment, providing clear documentation of the resignation, notice period, and last working day. It typically includes the employee's formal resignation statement, notice period details, handover commitments, and may also address outstanding matters such as leave days or company property. The document helps ensure compliance with legal requirements while maintaining professional relationships and facilitating smooth transition processes.

1. Letterhead and Date: Formal business letter format including employee's contact details and current date

2. Recipient Details: Addressee information including manager/supervisor's name, title, and company details

3. Subject Line: Clear indication that this is a resignation letter

4. Formal Resignation Statement: Clear and unambiguous statement of intention to resign from the position

5. Notice Period: Specification of notice period and intended last working day

6. Current Role Details: Brief mention of current position and department

7. Handover Commitment: Statement committing to proper handover of duties and responsibilities

8. Gratitude Statement: Professional acknowledgment of opportunities and experiences gained

9. Formal Closing: Professional sign-off with employee's full name and current position