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The Termination Letter For Not Reporting To Work is a crucial document in South African employment law, used when an employee has abandoned their position or failed to report to work without authorization or valid justification. It must comply with the Labour Relations Act 66 of 1995 and related employment legislation, ensuring both procedural and substantive fairness. This document is typically issued after attempts to contact the employee have been exhausted and proper internal procedures have been followed. It should detail the specific instances of absence, document previous communications, outline the final payment terms, and provide clear instructions regarding company property and outstanding obligations. The letter serves as both a legal record of the termination and potential evidence in case of future labor disputes.

1. Company Letterhead and Date: Official company letterhead with full contact details and the current date

2. Employee Information: Full name, employee ID, position, and department of the employee

3. Subject Line: Clear indication that this is a termination letter

4. Factual Description of Absence: Specific dates and duration of unauthorized absence from work

5. Previous Communications: Documentation of attempts to contact the employee and any responses received

6. Legal Basis: Reference to relevant employment contract clauses and labor law provisions

7. Termination Statement: Clear statement of employment termination and effective date

8. Final Pay Information: Details of final salary, leave pay, and other due amounts

9. Company Property: Instructions for returning company property

10. Signature Block: Space for authorized signatory details and signature