The Volunteer Service Agreement serves as an essential document for organizations engaging volunteers in the United States. This agreement is particularly important for risk management and legal compliance, protecting both the organization and volunteer under federal and state laws. The document typically includes clear definitions of roles, responsibilities, liability waivers, and confidentiality requirements. Organizations should implement this agreement to establish clear expectations, protect against potential liability issues, and ensure compliance with relevant regulations including the Federal Volunteer Protection Act and state-specific volunteer laws.
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1. Parties: Identifies the organization and the volunteer, including full legal names and contact details
2. Background: Brief context about the volunteer opportunity and organization's mission
3. Definitions: Key terms used throughout the agreement
4. Scope of Volunteer Services: Detailed description of volunteer duties, responsibilities, and time commitment
5. Term and Termination: Duration of volunteer service and conditions for ending the relationship
6. No Employment Relationship: Clear statement that this is not an employment agreement
7. Liability Release: Waiver of liability and assumption of risk provisions
1. Confidentiality: Provisions governing the handling and protection of sensitive organizational information
2. Intellectual Property: Terms regarding ownership and rights to any work created during volunteer service
3. Expense Reimbursement: Terms and conditions for reimbursing approved volunteer expenses
4. Insurance Coverage: Details of any insurance coverage provided to volunteers by the organization
1. Schedule A - Volunteer Role Description: Detailed outline of specific duties and expectations
2. Schedule B - Code of Conduct: Organization's behavioral expectations and guidelines
3. Schedule C - Safety Procedures: Relevant safety protocols and emergency procedures
4. Schedule D - Expense Reimbursement Policy: Details of reimbursable expenses and submission process
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