The Vacate Lease Letter is a crucial document in the landlord-tenant relationship, required when a tenant plans to end their tenancy. This formal notice, which must comply with U.S. state-specific requirements, typically needs to be provided within the notice period specified in the original lease agreement (usually 30-60 days). The document should include specific details such as the property address, intended move-out date, and forwarding address for security deposit return. It serves as legal protection for both parties and helps ensure a smooth transition at the end of the tenancy.
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1. Sender Information: Full name and current address of tenant
2. Recipient Information: Landlord/property manager's name and address
3. Property Details: Address of the rental property being vacated
4. Notice Period: Specific vacation date and confirmation it meets required notice period
5. Lease Reference: Reference to original lease agreement date and terms
1. Security Deposit Return: Request for deposit return and forwarding address - include when security deposit was provided at start of lease
2. Property Inspection: Request for move-out inspection - include when tenant wants to document property condition
3. Reason for Vacating: Explanation for ending tenancy - include when required by lease or to maintain good relations
1. Copy of Original Lease: Reference document showing original terms
2. Move-out Checklist: List of tenant responsibilities before vacating
3. Proof of Delivery: Documentation of notice delivery method
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