A Termination Letter For Falsifying Time Card is a critical document used when an employee has been found to have deliberately misrepresented their work hours. This document is essential in the United States where employers must maintain accurate wage and hour records under the Fair Labor Standards Act (FLSA). It should detail the specific instances of falsification, reference company policies violated, and outline the investigation process. The letter serves both as official notification and legal documentation, protecting the employer from potential wrongful termination claims while ensuring compliance with federal and state employment laws.
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1. Date and Address Block: Current date and employee's full contact information
2. Subject Line: Clear indication this is a termination notice
3. Statement of Termination: Clear statement of employment termination and effective date
4. Reason for Termination: Specific details about the time card falsification incident(s)
5. Company Policy Reference: Reference to violated company policies
6. Final Pay Information: Details about final paycheck and benefits
7. Company Property Return: Instructions for returning company property
8. Signature Block: Company representative's signature and title
1. Investigation Summary: Brief overview of the investigation process and findings when detailed documentation of the investigation is needed for legal purposes
2. Previous Warnings: Reference to any previous warnings or disciplinary actions when there is a history of similar violations
3. Legal Disclaimers: Additional legal statements protecting company interests when recommended by legal counsel
1. Evidence Documentation: Copies of falsified time cards and correct records
2. Company Policy Excerpts: Relevant sections of employee handbook or time card policies
3. Final Pay Calculation: Detailed breakdown of final payment including any adjustments
4. Benefits Information: COBRA and other benefits continuation information
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