The Resignation Approval Letter is a crucial human resources document used when an employee voluntarily terminates their employment. This document, commonly used across the United States, serves multiple purposes: it formally acknowledges receipt of the resignation, confirms the company's acceptance, establishes the final working day, and outlines any remaining obligations or benefits. The letter helps protect both parties by creating a clear record of the separation terms and ensures compliance with relevant employment laws. It's particularly important for maintaining proper documentation for HR records and can be valuable if any future disputes arise regarding the nature of the separation.
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1. Acknowledgment of Resignation: Formal acceptance of the employee's resignation request, including reference to their resignation letter date
2. Effective Date: Clear statement confirming the employee's last working day and when their employment officially ends
3. Final Pay Information: Details about final salary payment, including timing and any outstanding benefits or PTO payments
4. Return of Company Property: Statement regarding the requirement to return all company property and confidential information
1. Transition Period: Details of any handover period and responsibilities during the notice period, if applicable
2. Reference Provision: Statement about the company's policy regarding future employment references
3. Exit Interview: Information about scheduling and conducting an exit interview, if company policy requires one
4. Continuing Obligations: Reminder of any ongoing obligations such as confidentiality or non-compete agreements
1. Benefits Summary: Detailed information about terminating benefits and COBRA continuation options
2. Company Property Checklist: Itemized list of company property to be returned before the last day
3. Exit Procedures Checklist: Step-by-step list of actions required before the last day of employment
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