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Proforma Invoice Form Template for United States

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Key Requirements PROMPT example:

Proforma Invoice Form

"I need a Proforma Invoice Form for exporting medical equipment to Germany, including detailed specifications for 500 units of diagnostic devices, with payment terms requiring 50% advance payment and shipping via air freight in March 2025."

Document background
The Proforma Invoice Form is a critical document in U.S. commercial transactions, particularly in international trade and custom order situations. It serves as a commitment from the seller to provide specified goods or services at stated prices and terms. While not a final invoice, the document provides buyers with detailed information about costs, specifications, and terms, allowing them to make informed purchasing decisions and, when needed, arrange import permits or letters of credit. The form must comply with U.S. commercial laws, including the Uniform Commercial Code and state-specific regulations.
Suggested Sections

1. Seller Information: Complete business details of the issuing company including legal name, address, tax ID, and contact information

2. Buyer Information: Complete details of the customer/recipient including name, shipping address, billing address, and contact information

3. Invoice Details: Core invoice information including proforma invoice number, date of issue, and validity period

4. Item Description: Detailed listing of goods/services being quoted including product codes, descriptions, and specifications

5. Pricing Information: Detailed breakdown of costs including unit price, quantity, subtotal, and total amount

6. Payment Terms: Specified payment methods, conditions, and deadlines

Optional Sections

1. Shipping Information: Details about shipping method, costs, and estimated delivery time - included when physical goods are being shipped

2. Export Details: International shipping information, customs declarations, and relevant export codes - included for international transactions

3. Tax Details: Breakdown of applicable taxes, duties, and other government charges - included when tax needs to be separately itemized

Suggested Schedules

1. Terms and Conditions: Standard terms of sale, delivery, and business conditions

2. Product Specifications Appendix: Detailed technical specifications and product requirements

3. Shipping Documentation: Required shipping and customs documentation for international transactions

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Industries

Uniform Commercial Code (UCC): Primary focus on Article 2 (Sales) which governs commercial transactions and documentation requirements for sales of goods in the United States

Federal Trade Commission (FTC) Regulations: Federal regulations governing accurate price representation and truth in billing requirements for commercial transactions

State-specific Commercial Laws: Individual state requirements for commercial documents and state-specific disclosure requirements that vary by jurisdiction

Internal Revenue Service (IRS) Requirements: Federal tax documentation and record-keeping regulations that must be considered in commercial documentation

Export Administration Regulations (EAR): Federal regulations governing export documentation requirements for international trade transactions

Customs Regulations: Requirements for customs declaration and documentation in international trade transactions

Foreign Corrupt Practices Act (FCPA): Federal law containing anti-bribery provisions that must be considered in international transactions

Electronic Signatures in Global and National Commerce Act: Federal law governing requirements for electronic documentation and signatures in commercial transactions

State Sales Tax Regulations: State-specific requirements for sales tax collection and documentation, with varying rates and requirements by jurisdiction

Consumer Protection Laws: Federal and state laws governing disclosure requirements and consumer rights in retail transactions

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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