The Proforma Invoice Form is a crucial document in business transactions, particularly in international trade, serving as a preliminary invoice before the final sale is completed. Under Austrian law, this document must comply with specific requirements set forth in the Unternehmensgesetzbuch (Commercial Code) and Umsatzsteuergesetz (VAT Act). It includes essential information such as seller and buyer details, product specifications, pricing, delivery terms, and VAT implications. The Proforma Invoice Form is commonly used for customs clearance, securing buyer purchase orders, arranging payment terms (especially in international transactions), and providing detailed quotes to potential customers. While not a final invoice, it must accurately represent the anticipated transaction details and comply with Austrian documentation requirements for business transactions.
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1. Company Header Information: Seller's complete business details including company name, address, registration number, VAT number, and contact information as required by Austrian law
2. Invoice Details: Proforma invoice number, date, and validity period
3. Buyer Information: Complete details of the buyer including name, address, and VAT number if applicable
4. Product/Service Details: Itemized list of products/services with descriptions, quantities, unit prices, and total amounts
5. Pricing Information: Subtotal, VAT (if applicable), shipping costs, and total amount in specified currency
6. Payment Terms: Payment conditions, method, and banking details
7. Delivery Terms: Incoterms, shipping method, and estimated delivery time
8. Legal Notices: Standard disclaimers and notices required under Austrian law, including that this is a proforma invoice
1. Currency Exchange Information: Include when transaction involves multiple currencies, showing exchange rates and date of rate calculation
2. Special Instructions: Any specific handling, packaging, or shipping instructions when dealing with special products
3. Certificate Requirements: List of required certificates or documentation needed for customs clearance, when applicable for international shipments
4. Customs Information: HS codes, country of origin, and other customs-relevant information for international shipments
5. Volume Discounts: Include when offering quantity-based pricing or special promotional terms
1. Technical Specifications: Detailed product specifications or service descriptions when the main invoice cannot accommodate all details
2. Packing List: Detailed breakdown of items, weights, and package counts for shipping purposes
3. Quality Certificates: Copies of relevant quality certifications or compliance documents
4. Product Images: Visual documentation of products when required by buyer or for customs purposes
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Wholesale Trade
Retail
Information Technology
Professional Services
Construction
Agriculture
Automotive
Electronics
Chemical Industry
Textile Industry
Food and Beverage
Pharmaceuticals
Machinery and Equipment
Consumer Goods
Relevant Teams
Sales
Finance
Accounting
Export
Commercial Operations
Tax
Customer Service
Supply Chain
Administration
Credit Control
International Business
Relevant Roles
Sales Manager
Export Manager
Accounts Receivable Specialist
Finance Director
Commercial Director
International Trade Specialist
Billing Coordinator
Tax Accountant
Customs Compliance Officer
Credit Controller
Business Development Manager
Supply Chain Manager
Financial Controller
Administrative Assistant
Operations Manager
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