The Long Term Sickness Dismissal Letter is utilized when an employee's extended medical absence necessitates employment termination. This document is crucial in the United States where employers must navigate complex federal and state regulations regarding medical leave and disability accommodations. It should be used only after exploring reasonable accommodations and exhausting applicable leave entitlements under FMLA and state laws. The letter documents the termination process, includes essential information about final pay and benefits, and helps protect the employer from potential legal challenges while maintaining the employee's dignity.
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1. Date and Address Block: Formal business letter format with current date and employee's address
2. Reference Line: Subject line indicating termination due to long-term sickness
3. Confirmation of Termination: Clear statement of employment termination and effective date
4. Reason for Termination: Brief explanation of long-term absence and inability to continue employment
5. Previous Communications Reference: Summary of prior discussions, meetings, and accommodation attempts
6. Final Pay Information: Details of final salary, unused vacation, and benefits
1. COBRA Information: Details about continuing health insurance coverage, applicable when employee is eligible for COBRA benefits
2. Return of Company Property: Instructions for returning company equipment and materials, applicable when employee has company property in their possession
3. Reference Policy: Information about company's policy on providing references, applicable when company has specific reference policies
1. Final Pay Statement: Detailed breakdown of final payment including all entitlements
2. Benefits Continuation Forms: COBRA or other benefits continuation paperwork
3. Company Property Checklist: List of company items to be returned
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