The End of Tenancy Letter serves as a crucial legal document in US residential leasing, providing formal notification of lease termination. This document is essential when either the landlord or tenant wishes to end the rental agreement, typically used at lease expiration or when early termination is mutually agreed upon. It includes critical information such as termination date, property condition expectations, security deposit procedures, and final inspection details. The letter must adhere to both federal housing regulations and state-specific tenant laws, particularly regarding notice periods and delivery requirements.
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1. Property Details: Full address and description of the rental property
2. Termination Date: Clear statement of when the tenancy will end
3. Notice Period Confirmation: Confirmation that required notice period is being given
4. Move-out Instructions: Specific requirements for vacating the property
5. Security Deposit Information: Details about security deposit return process
1. Inspection Arrangements: Details of final property inspection, used when scheduling needs to be confirmed
2. Outstanding Payments: Used when there are remaining rent or utility payments to be addressed
3. Forwarding Address Request: Used when tenant's future address is needed for deposit return
1. Move-out Checklist: Detailed list of cleaning and maintenance requirements
2. Property Condition Form: Document for recording property condition at move-out
3. Utility Transfer Forms: Forms for transferring or terminating utility services
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