The End Of Fixed Term Contract Letter is essential when concluding predetermined employment periods in the United States. It should be used when a fixed-term employment contract reaches its natural conclusion, typically issued 2-4 weeks before the end date. The document serves multiple purposes: it confirms the end date, outlines final payments and benefits, ensures compliance with employment laws, and protects both parties by clearly documenting the arrangement's conclusion. It's particularly important in sectors with seasonal or project-based employment and must comply with both federal and state-specific employment regulations.
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Key Requirements PROMPT example:
End Of Fixed Term Contract Letter
"I need an End Of Fixed Term Contract Letter for a software developer whose 18-month contract expires on March 15, 2025, including details about returning company laptop and final project handover requirements."
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1. Letter Date and Address Block: Date of the letter and recipient's contact details
2. Contract End Confirmation: Clear statement confirming the fixed term contract's end date and position details
3. Final Payment Information: Details about final salary payment, outstanding payments, and benefit cessation
4. Company Property Return: Instructions and deadline for returning company assets and equipment
5. Final Administrative Matters: Information about final processes, paperwork, and procedures
1. Reference Provision: Statement about the company's willingness to provide employment references
2. COBRA Notice: Information about continuation of health benefits under COBRA
3. Non-Compete Reminder: Reminder of ongoing obligations under any non-compete or confidentiality agreements
4. Future Employment Possibilities: Information about potential future opportunities with the company, if applicable
1. Final Payment Calculation Sheet: Detailed breakdown of final payment including salary, benefits, and accrued vacation
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefits Summary Sheet: Summary of benefit termination dates and continuation options
