An End Of Fixed Term Contract Letter is a crucial document used in Pakistani employment contexts when a fixed-term employment contract reaches its predetermined end date. This document serves multiple purposes: it formally notifies the employee of the contract's conclusion, outlines the final settlement process, and ensures compliance with Pakistani labor laws, particularly the Industrial and Commercial Employment (Standing Orders) Ordinance 1968. The letter should be issued with appropriate notice as required by law and include specific details about final payments, clearance procedures, and the return of company property. It's essential for maintaining clear documentation of the employment relationship's conclusion and protecting both employer and employee interests under Pakistani jurisdiction.
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1. Letter Header: Company letterhead, date, reference number, and recipient's contact details
2. Subject Line: Clear indication that this is regarding the end of fixed-term contract
3. Contract Reference: Details of the original contract including date of commencement and agreed end date
4. Confirmation of Contract End: Clear statement confirming the contract will end on the specified date
5. Notice Period Confirmation: Confirmation that this letter serves as the required notice under Pakistani law
6. Final Payment Details: Information about final salary, benefits, and any outstanding payments
7. Company Property Return: Instructions regarding the return of company property and assets
8. Clearance Process: Overview of the clearance process required before final settlement
9. Closing Statement: Professional closing with acknowledgment of service and future reference provisions
10. Signature Block: Space for authorized signatory details and signature
1. Performance Acknowledgment: Optional positive statement about employee's performance and contribution - included when providing a positive reference
2. Future Opportunities: Statement about potential future opportunities with the company - included when wanting to maintain positive relations for potential rehire
3. Transition Handover: Details of handover requirements - included when role requires significant knowledge transfer
4. Non-Compete Reminder: Reminder of any existing non-compete obligations - included when original contract contained such clauses
5. Benefits Continuation: Information about any benefits that continue post-employment - included when applicable
6. Exit Interview: Details about exit interview arrangements - included when company policy requires it
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and any deductions
2. Company Property Checklist: List of company property to be returned before final clearance
3. Clearance Form: Standard form listing all departments that need to provide clearance before final settlement
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Manufacturing
Construction
Education
Healthcare
Financial Services
Telecommunications
Retail
Professional Services
Energy
Mining
Agriculture
Hospitality
Transportation
Media and Entertainment
Relevant Teams
Human Resources
Legal
Finance
Operations
Administration
Compliance
Corporate Secretarial
Relevant Roles
Project Manager
Software Developer
Construction Site Manager
Teaching Staff
Research Associate
Sales Representative
Marketing Coordinator
Financial Analyst
HR Coordinator
Operations Manager
Technical Consultant
Administrative Assistant
Customer Service Representative
Business Development Manager
Contract Engineer
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