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Probation Release Letter Template for Pakistan

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Key Requirements PROMPT example:

Probation Release Letter

"I need a Probation Release Letter for a junior marketing executive who hasn't met performance targets during their 3-month probation period ending March 15, 2025; the letter should include performance feedback and final settlement details."

Document background
The Probation Release Letter is a crucial document in Pakistani employment practice, used when an employer decides not to confirm an employee's permanent employment following their probationary period. This document is governed by the Industrial and Commercial Employment (Standing Orders) Ordinance 1968 and must comply with local employment laws regarding probation periods, which typically do not exceed three months. The letter serves multiple purposes: it formally documents the decision, provides legal protection for the employer, ensures transparency in the process, and clarifies final settlement terms. This document should be issued before the end of the probation period and must include specific details about the employment period, reasons for non-confirmation, and next steps regarding final settlements and company property return.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and employee's contact details

2. Subject Line: Clear indication that this is regarding probation period completion/release

3. Employee Details: Employee name, designation, department, and employee ID

4. Probation Period Reference: Specific dates of probation period and reference to original employment letter

5. Decision Statement: Clear statement of the decision not to confirm employment after probation

6. Reasons: Brief, professional explanation of the key reasons for non-confirmation

7. Notice Period: Information about the notice period or payment in lieu of notice as per law

8. Final Settlement: Details of final settlement including salary, benefits, and dues

9. Signature Block: Authorized signatory details including name, designation, and company stamp

Optional Sections

1. Performance Summary: Brief overview of performance during probation - include if detailed feedback is required or requested

2. Company Property Return: List of company property to be returned - include if employee has company assets

3. Non-Disclosure Reminder: Reminder of confidentiality obligations - include if employee had access to sensitive information

4. Reference Policy: Company's policy on providing references - include if standard practice or if requested

5. Grievance Procedure: Information about appeal process - include if company policy allows appeals for probation decisions

Suggested Schedules

1. Performance Evaluation Form: Copy of final performance evaluation during probation period

2. Final Settlement Calculation: Detailed breakdown of all final payments and deductions

3. Company Property Checklist: List of company items to be returned with acknowledgment form

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses












Relevant Industries

Manufacturing

Information Technology

Financial Services

Retail

Healthcare

Education

Telecommunications

Professional Services

Construction

Hospitality

Energy

Transportation

Real Estate

Agriculture

Mining

Relevant Teams

Human Resources

Legal

Operations

Administration

Compliance

Personnel Management

Employee Relations

Relevant Roles

Human Resources Manager

HR Director

HR Business Partner

Personnel Manager

HR Operations Manager

Recruitment Manager

Employee Relations Manager

HR Administrator

Legal Counsel

Department Manager

Line Manager

Operations Director

General Manager

Managing Director

Chief Human Resources Officer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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