Procurement Intake Form

Procurement Intake Form Template for Singapore

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Key Requirements PROMPT example:

"I need a Procurement Intake Form for purchasing IT equipment for our Singapore office, including 50 laptops and associated peripherals, with a budget of SGD 125,000 and delivery required by March 2025."

Document background

The Procurement Intake Form is a critical document used in Singapore's procurement processes to standardize and streamline procurement requests across organizations. It is designed to capture all necessary information required to initiate a procurement process, including technical specifications, budget requirements, timeline constraints, and evaluation criteria. The form ensures compliance with Singapore's procurement regulations and helps organizations maintain proper documentation for audit purposes. This document is particularly important in contexts where multiple stakeholders need to review and approve procurement requests, and where compliance with government procurement guidelines is essential.

Suggested Sections

1. Requestor Information: Details of the department/person initiating the procurement request, including contact information and department code

2. Procurement Requirements: Detailed description of goods/services needed, including specifications, quantities, and quality standards

3. Budget Information: Available budget, cost center, financial approvals required, and funding source

4. Timeline Requirements: Required delivery dates, project milestones, and implementation schedule

5. Evaluation Criteria: Criteria for assessing potential vendors, including technical capability, price, and experience

Optional Sections

1. Environmental Requirements: Green procurement specifications and sustainability requirements, used when environmental impact is a consideration

2. Security Requirements: Special security clearances or requirements, used for sensitive procurements or handling of confidential information

3. Local Content Requirements: Local supplier preferences and requirements, used when specified by government policies or regulations

Suggested Schedules

1. Technical Specifications: Detailed technical requirements, standards, and specifications for the goods or services

2. Pricing Template: Standardized format for vendor price submissions and cost breakdowns

3. Compliance Checklist: Comprehensive list of regulatory and policy requirements that must be met by vendors

4. Vendor Assessment Form: Template for evaluating potential suppliers including scoring criteria and weightages

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Public Sector
Healthcare
Education
Manufacturing
Technology

Relevant Teams

Procurement
Finance
Legal
Operations
Internal Audit

Relevant Roles

Procurement Manager
Department Head
Finance Director
Project Manager
Compliance Officer

Industries

Government Procurement Act: Primary legislation governing public procurement in Singapore, establishing fundamental rules and procedures for government purchasing

Competition Act: Legislation ensuring fair competition in procurement processes and preventing anti-competitive practices

Contract Law: Common Law principles governing formation and enforcement of contracts in Singapore

Sale of Goods Act: Legislation governing the sale and purchase of goods, including quality standards and transfer of ownership

Singapore Government Procurement Guidelines: Detailed regulatory framework providing specific procedures and requirements for government procurement

MOF Procurement Guidelines: Ministry of Finance guidelines establishing procurement policies and procedures for government agencies

Government Instruction Manuals on Procurement: Detailed operational instructions and procedures for conducting government procurement

GeBIZ Regulations: Rules governing the use of Government Electronic Business portal for procurement activities

Personal Data Protection Act: Legislation governing the collection, use, and disclosure of personal data in procurement processes

Corruption, Drug Trafficking and Other Serious Crimes Act: Anti-corruption legislation ensuring integrity in procurement processes

Sector-specific Procurement Rules: Industry-specific regulations that may apply to particular types of procurement

Environmental Regulations: Guidelines and requirements for environmentally sustainable procurement practices

Workplace Safety and Health Act: Legislation ensuring safety standards in procurement of goods and services that involve workplace safety considerations

WTO Agreement on Government Procurement: International agreement setting standards for government procurement among member countries

Free Trade Agreements: Bilateral and multilateral trade agreements containing procurement-related provisions

ASEAN Procurement Frameworks: Regional procurement guidelines and agreements within the ASEAN context

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Let's create your Procurement Intake Form

Authors

Alex Denne

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