Employee Joining Form - Saudi Arabia

Employee Joining Form for Saudi Arabia

Employee Joining Form Template for Saudi Arabia

An Employee Joining Form is a comprehensive onboarding document used in Saudi Arabia to formally collect and document essential information from new employees at the commencement of their employment. The form complies with Saudi Labor Law requirements and includes sections for personal information, employment terms, and necessary declarations. It serves as a crucial document for both compliance with local regulations and internal HR processes, incorporating elements required by the Ministry of Human Resources and Social Development (MHRSD) and other relevant Saudi Arabian authorities. The document typically includes various schedules and appendices covering job descriptions, benefits, and policy acknowledgments.

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What is a Employee Joining Form?

The Employee Joining Form is a fundamental document used during the employee onboarding process in Saudi Arabia. It serves as the initial point of formal documentation between an employer and a new hire, collecting crucial information required for compliance with Saudi Labor Law and internal HR processes. This form must be completed at the commencement of employment and typically precedes or accompanies the formal employment contract. The document ensures that all necessary information is collected in accordance with local regulations, including details required for Wage Protection System (WPS) compliance, GOSI registration, and Saudization requirements. It also facilitates proper record-keeping and helps establish clear communication channels between the employer and employee from the outset of the employment relationship.

What sections should be included in a Employee Joining Form?

1. Personal Information: Employee's basic details including full name (in Arabic and English), nationality, date of birth, ID/Iqama number, contact information, and emergency contact details

2. Position Details: Job title, department, reporting manager, employment type (permanent/temporary/contract), and work location

3. Employment Terms: Start date, probation period, working hours, salary details, allowances, and benefits

4. Bank Account Information: Employee's bank details for WPS compliance and salary transfer

5. Educational Qualifications: Academic credentials and professional certifications

6. Previous Employment: Recent work history and reference information

7. Required Documents Checklist: List of mandatory documents to be submitted (ID copies, certificates, etc.)

8. Health Declaration: Basic health information and any relevant medical conditions

9. Acknowledgment and Consent: Employee's confirmation of information accuracy and consent to terms

What sections are optional to include in a Employee Joining Form?

1. Visa and Immigration Status: For non-Saudi employees, details about visa status and sponsorship requirements

2. Family Information: Details of dependents if company provides family benefits or insurance coverage

3. Skills Assessment: For technical or specialized positions requiring specific skill sets

4. Transportation Preferences: If company provides transportation services or allowances

5. Accommodation Details: If company provides housing or accommodation allowance

6. Special Requirements: Any specific workplace accommodations or requirements

What schedules should be included in a Employee Joining Form?

1. Schedule A - Job Description: Detailed description of role, responsibilities, and performance expectations

2. Schedule B - Benefits Summary: Comprehensive list of benefits, allowances, and eligibility criteria

3. Schedule C - Required Documents: Detailed list of required documents with submission deadlines

4. Appendix 1 - Company Policies Acknowledgment: List of key company policies that employee must read and acknowledge

5. Appendix 2 - Confidentiality Agreement: Standard confidentiality terms and obligations

6. Appendix 3 - Code of Conduct: Company's code of conduct and ethical guidelines

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Employee Joining Form?

What sections should be included in a Employee Joining Form?

What sections are optional to include in a Employee Joining Form?

What schedules should be included in a Employee Joining Form?

Authors

Alex Denne

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