The Digital Privacy Release Form is essential for organizations operating in Saudi Arabia that collect and process personal data in digital formats. This document has become particularly crucial following the implementation of the Personal Data Protection Law (PDPL) in 2023, which introduced strict requirements for obtaining explicit consent for data processing activities. The form serves as a legal mechanism for organizations to document consent from individuals (data subjects) regarding the collection, use, storage, and sharing of their personal data. It must be provided in both Arabic and English, clearly outlining the scope of data collection, processing purposes, data subject rights, and data protection measures. The document is designed to comply with Saudi Arabia's regulatory framework, including the PDPL, Cloud Computing Regulatory Framework, and relevant cybersecurity regulations.
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1. Parties: Identification of the data controller (organization) and the data subject (individual giving consent)
2. Background: Brief context explaining the purpose of the form and the relationship between the parties
3. Definitions: Clear definitions of technical terms, types of personal data, processing activities, and other relevant terminology
4. Scope of Consent: Detailed description of what personal data will be collected and processed
5. Purpose of Processing: Specific purposes for which the personal data will be collected and used
6. Data Processing Activities: Description of how the personal data will be collected, stored, processed, and shared
7. Data Subject Rights: Enumeration of the data subject's rights under PDPL including access, correction, and deletion rights
8. Data Security Measures: Overview of security measures implemented to protect personal data
9. Duration of Consent: Specification of how long the consent remains valid and when it expires
10. Declaration and Signature: Final declaration of consent and space for electronic or physical signature
1. International Data Transfers: Required when personal data may be transferred outside Saudi Arabia, detailing the countries and protection measures
2. Third-Party Processors: Required when external processors will handle the personal data, listing authorized processors and their roles
3. Special Categories of Data: Required when sensitive personal data (health, biometric, etc.) will be processed, with specific consent provisions
4. Marketing Preferences: Optional section for obtaining specific consent for marketing communications
5. Photography and Media Release: Required when the release includes consent for use of photographs or audio/video recordings
6. Withdrawal Procedure: Detailed procedure for withdrawing consent, required for more complex processing arrangements
1. Schedule 1: Types of Personal Data: Comprehensive list of all personal data types to be collected and processed
2. Schedule 2: Processing Activities: Detailed breakdown of all processing activities and their purposes
3. Schedule 3: Third-Party Recipients: List of all third parties who may receive or process the personal data
4. Appendix A: Data Subject Rights Guide: Detailed guide explaining how data subjects can exercise their rights
5. Appendix B: Security Measures: Technical and organizational measures implemented to protect personal data
6. Appendix C: Contact Information: Contact details for data protection queries and rights exercise
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Education
Financial Services
E-commerce
Technology
Telecommunications
Media and Entertainment
Professional Services
Retail
Real Estate
Tourism and Hospitality
Government Services
Insurance
Digital Marketing
Research and Development
Relevant Teams
Legal
Compliance
Information Security
Information Technology
Data Protection
Risk Management
Human Resources
Customer Service
Digital Operations
Marketing
Operations
Relevant Roles
Data Protection Officer
Privacy Manager
Compliance Officer
Legal Counsel
Information Security Manager
Risk Manager
IT Director
Digital Operations Manager
Customer Relations Manager
Human Resources Director
Marketing Manager
Operations Director
Chief Technology Officer
Chief Information Security Officer
Chief Privacy Officer
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